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About the role
<p><span style="text-decoration: underline;"><strong><span data-contrast="auto">Executive Secretary - Admin Assistant - OD</span></strong></span><span data-ccp-props="{}"> </span></p>
<p><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="auto">Location: </span></strong><span data-contrast="auto">Alexandria, VA (NSF Headquarters)</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><strong><span data-contrast="auto">Work Arrangement: </span></strong><span data-contrast="auto">On-Site</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><strong><span data-contrast="auto">Type: </span></strong><span data-contrast="auto">Full-Time</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><strong><span data-contrast="auto">Clearance: </span></strong><span data-contrast="auto">Public Trust </span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><strong><span data-contrast="auto">Travel: </span></strong><span data-contrast="auto">Limited or occasional travel may be required to support meetings, events, or leadership activities</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><strong><span data-contrast="auto">Status: </span></strong><span data-contrast="auto">Contingent Upon Award</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="auto">Company Overview:</span></strong><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></p>
<p><span data-contrast="auto">Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors. We’re trusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions. Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></p>
<p><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="auto">Job Summary:</span></strong><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></p>
<p><span data-contrast="auto">We are seeking a highly organized and detail-oriented Executive Secretary – Administrative Assistant (OD) to support the National Science Foundation’s Office of Legislative and Public Affairs (OLPA). This role provides high-level administrative and executive support to leadership by managing daily administrative operations, coordinating communications, and ensuring effective documentation and information management.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></p>
<p><span data-contrast="auto">The Executive Secretary will support leadership with scheduling, correspondence, document preparation, and administrative coordination while maintaining strong communication with internal staff and external stakeholders. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and discretion.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></p>
<p><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></p>
<p><strong><span data-contrast="auto">Responsibilities and Duties:</span></strong><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Manage day-to-day administrative operations supporting OLPA leadership and staff.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Maintain executive calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Draft, edit, and manage correspondence, official memoranda, and communications for internal and external distribution.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Prepare meeting materials including agendas, briefing documents, presentation materials, and meeting minutes.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Maintain and organize document libraries, records, and administrative files to ensure effective document management and accessibility.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Draft, review, and edit policy documents, memoranda, and administrative materials to ensure clarity, accuracy, and consistency with agency standards.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Maintain office style guides and ensure written materials align with NSF branding and communication guidelines.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="8" data-aria-level="1"><span data-contrast="auto">Support the development and documentation of standard operating procedures (SOPs) and administrative processes.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="9" data-aria-level="1"><span data-contrast="auto">Maintain databases, tracking systems, and administrative records to support program operations.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="10" data-aria-level="1"><span data-contrast="auto">Prepare reports, spreadsheets, and presentations using Microsoft Office applications.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="11" data-aria-level="1"><span data-contrast="auto">Coordinate meetings, panels, interviews, and stakeholder engagements, ensuring effective communication with internal staff and external partners.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="12" data-aria-level="1"><span data-contrast="auto">Assist with maintaining stakeholder contact lists, distribution lists, and communication resources.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="13" data-aria-level="1"><span data-contrast="auto">Ensure written products demonstrate a high level of accuracy in grammar, spelling, formatting, and professional presentation.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="14" data-aria-level="1"><span data-contrast="auto">Maintain effective working relationships with OLPA staff, leadership, contractors, and external stakeholders.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="15" data-aria-level="1"><span data-contrast="auto">Ensure compliance with federal communication standards including Plain Writing Act requirements and Section 508 accessibility guidelines.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="16" data-aria-level="1"><span data-contrast="auto">These duties directly support OLPA’s mission to ensure efficient administrative coordination, effective leadership support, and accurate communication of agency initiatives.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<p><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":720,"335559740":360}"> </span></p>
<p><strong><span data-contrast="auto">Qualifications and Skills:</span></strong><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":480}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Minimum education: Bachelor’s degree or higher in Communications, Public Relations, Business Administration, Public Administration, or a related field. In lieu of a degree, relevant administrative experience may be considered.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Minimum experience: Five (5) years of professional experience providing executive administrative support, administrative coordination, or program support within federal agencies, public organizations, or large institutions.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Demonstrated ability to manage executive schedules, coordinate meetings, and support leadership operations in fast-paced environments.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Strong writing and editing skills, including experience drafting memoranda, correspondence, reports, and policy-related documents.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Strong written and verbal communication skills, with the ability to communicate professionally with leadership, staff, and external stakeholders.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Experience maintaining document management systems, administrative records, and tracking databases.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="8" data-aria-level="1"><span data-contrast="auto">Ability to manage multiple tasks simultaneously, prioritize deadlines, and maintain attention to detail.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="9" data-aria-level="1"><span data-contrast="auto">Strong organizational and coordination skills, including meeting planning, documentation preparation, and information management.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="10" data-aria-level="1"><span data-contrast="auto">Preferred: Experience supporting federal executive offices or senior leadership and familiarity with federal communication requirements including Plain Writing Act and Section 508 compliance.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<p><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559685":720,"335559740":360}"> </span></p>
<p><strong><span data-contrast="auto">Benefits and Perks:</span></strong><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Medical, Vision, and Dental Plans</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Paid Holiday and Personal Time Off</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">401K plan</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Short-term disability, Long-term, and Life Insurance</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Education and Training Assistance Program</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Incentive Plans and Referral Bonuses</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Employee Assistance Programs</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<p><strong><em><span data-contrast="auto">Kymber Consulting Group, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law</span></em></strong><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></p>
Perks & benefits
- 401k
- Dental Insurance
- Paid Time Off
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