Executive Team & Talent Acquisition Coordinator

<div class="content-intro"><p>&nbsp;</p> <p><span style="text-decoration: underline; font-size: 12pt;"><strong>About Chicago Public Media</strong></span></p> <p><span style="font-size: 12pt;">Chicago Public Media is one of the nation’s largest local nonprofit news organizations. Home to WBEZ 91.5FM, the Chicago Sun-Times, and Vocalo. Chicago Public Media reaches more than 3.3 million people weekly across broadcast, print, and digital platforms. As a mission-driven organization, we aspire to be the most trusted news source Chicagoans turn to for understanding the people, events, and ideas shaping our community.</span></p> <p><span style="font-size: 12pt;">Chicago Public Media is a 100% community-funded newsroom powered by nearly 97,000 members whose support makes our journalism possible. This sustained community investment helped drive nationally recognized work in 2025, including 29 awards from esteemed organizations, including the Public Media Journalists Association, the Edward R. Murrow Awards, and the National Association of Black Journalists.</span></p> <p><span style="font-size: 12pt;">We believe independent journalism is essential to a healthy democracy and that access to objective, fact-based news is a right for every citizen. We serve the public interest by creating diverse content that informs and enriches our community, supported by a dedicated staff of approximately 250 professionals.</span></p> <p><span style="font-size: 12pt;">For more information, please see the Chicago Public Media<a href="https://www.wbez.org/annual-report-2024"> Annual Report</a>.</span></p> <p>&nbsp;</p></div><p><span style="text-decoration: underline; font-size: 12pt; font-family: arial, helvetica, sans-serif;"><strong>The Opportunity</strong></span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-weight: 400;">Chicago Public Media is in search of a dynamic, well organized and tech savvy Executive Team &amp; Talent Acquisition Coordinator to join our fast paced, collaborative environment.&nbsp; As the Executive Assistant to the CEO, your primary responsibility will be to provide </span>high-level administrative, operational, and coordination support to members of the Executive Team while also serving as a key partner to the Talent Acquisition function. This role blends executive support, cross-functional coordination, and candidate experience management, requiring exceptional judgment, discretion, and organizational skills.</span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">The ideal candidate is proactive, detail-oriented, and thrives in a fast-moving environment where priorities shift and excellence is expected. They act as a trusted gatekeeper for executives and a seamless extension of the Talent Acquisition team.</span></p> <p><span style="font-size: 12pt; font-family: arial, helvetica, sans-serif;"><strong>&nbsp;</strong></span></p> <p><span style="text-decoration: underline; font-size: 12pt; font-family: arial, helvetica, sans-serif;"><strong>Key Responsibilities</strong></span></p> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Executive Team Support</span></h4> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Provide complex calendar management, scheduling, and logistics support for multiple executives, including internal meetings, external engagements, and travel&nbsp;</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Serve as a primary point of contact between executives and internal/external stakeholders, exercising sound judgment and confidentiality</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Prepare meeting materials, agendas, briefing documents, and follow-ups as needed</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Track action items, deadlines, and key deliverables across executive priorities</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Anticipate needs, proactively solve problems, and streamline administrative processes</span></li> </ul> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Talent Acquisition Support</span></h4> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Coordinate interview scheduling across candidates and hiring managers&nbsp;</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Manage candidate communications to ensure a professional, timely, and welcoming experience</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support logistics for recruiting activities including recruiting events</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Maintain accuracy in applicant tracking systems and related documentation</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Partner with the talent team to improve scheduling workflows, templates, and candidate experience processes</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Serve as the primary point of contact for candidates throughout the interview process, delivering a professional, inclusive, and responsive experience</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support offer-stage logistics, including approvals, documentation, and coordination with HR&nbsp;</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Assist with onboarding coordination and handoff once offers are accepted</span></li> </ul> <h4><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Operational &amp; Cross-Functional Support</span></h4> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Assist with planning and logistics for executive-led meetings, retreats, and company-wide events</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Support special projects for executives and the People and Culture team as needed</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Identify opportunities to improve efficiency, systems, and communication across supported functions</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Create, format and maintain high quality presentations supporting organizational initiatives and projects</span></li> </ul> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">&nbsp;The company reserves the right to add to, delete, change, or modify the essential duties and responsibilities at any time.</span></p> <p><span style="font-weight: 400; font-size: 12pt; font-family: arial, helvetica, sans-serif;">&nbsp;</span></p> <p><span style="text-decoration: underline; font-size: 12pt; font-family: arial, helvetica, sans-serif;"><strong>Required Skills and Experience</strong></span></p> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">2+ years of experience in Talent Acquisition Coordination, Recruiting Operations, Executive Assistant, or similar roles</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Advanced calendar management and scheduling skills across multiple stakeholders</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Proficiency with calendar systems, video conferencing tools, and productivity platforms (e.g., Google Workspace or Microsoft Office)</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Exceptional organizational and time-management skills with the ability to juggle competing priorities</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Excellent organizational, communication, and candidate-facing skills</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">High level of professionalism, discretion, and emotional intelligence</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Strong written and verbal communication skills</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Ability to work independently, anticipate needs, and follow through consistently</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Strong operational mindset with excellent attention to detail</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Clear, candidate-facing communication skills and high professionalism</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Ability to prioritize effectively in fast-paced, deadline-driven environment</span></li> </ul> <p><span style="font-weight: 400; font-size: 12pt; font-family: arial, helvetica, sans-serif;"><span style="text-decoration: underline;"><strong>Preferred Skills and Experience</strong></span></span></p> <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Hands-on experience with Greenhouse or similar ATS platforms preferred</span></li> <li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Experience supporting recruiting or HR teams strongly preferred</span></li> </ul> <p>&nbsp;</p> <p><span style="text-decoration: underline; font-family: arial, helvetica, sans-serif; font-size: 12pt;"><strong>Compensation</strong></span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">The expected pay range for this position is&nbsp;<strong>$67,600 to $85,000 per ANNUM.</strong></span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Chicago Public Media provides pay ranges representing its good faith estimate of what the organization reasonably expects to pay for a position.&nbsp; The pay offered to a selected candidate will be determined based on factors such as (but not limited to the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographical location, and external market pay for comparable jobs.</span></p> <p>&nbsp;</p><div class="content-conclusion"><div data-block="true" data-editor="fdrl0" data-offset-key="bv4vu-0-0"> <div class="public-DraftStyleDefault-block public-DraftStyleDefault-ltr" data-offset-key="bv4vu-0-0"> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><strong>Working at Chicago Public Media</strong></span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">At Chicago Public Media, we care deeply about our employees as we know attracting, developing, and growing talent is key to our success and enhancing our impact.&nbsp;&nbsp;</span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Our culture is one where collaboration, diversity of ideas, and innovation are encouraged.&nbsp; We value colleagues who will enhance our culture by bringing new ideas, divergent experiences, and talents to our dynamic workplace.</span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">At Chicago Public Media we believe dedication to a great workplace includes supporting our employees and their families. As a result, we provide a broad and generous benefits package for employees at hire and in the years to come.</span></p> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><strong>Our benefits include</strong> a competitive salary and benefits package which includes medical, dental, vision, vacation, holidays, life insurance, disability coverage, retirement savings, and a commuter benefits plan. </span><br><br><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><strong>Chicago Public Media is an Equal Opportunity Employer</strong>, and we actively seek and welcome people from all backgrounds, orientations, and life experiences to join our team.</span></p> <br> <p><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;"><em>The essential functions described above are not all-inclusive and are not intended to create any contractual or other legal commitment. Chicago Public Media may change the content or format of this job at any time in its sole and exclusive discretion without notice.</em></span></p> </div> </div> <p>&nbsp;</p></div>