Associate - Facilities Administration

For more than 40 years, Accelya has been the industry’s partner for change, simplifying airline financial and commercial processes and empowering the air transport community to take better control of the future. Whether partnering with IATA on industry-wide initiatives or enabling digital transformation to simplify airline processes, Accelya drives the airline industry forward and proudly puts control back in the hands of airlines so they can move further, faster. 

Duties & Responsibilities:

General Administration Management:

• Office Services activities, including mail room, files, reception, catering and clerical support

• Coordinate all facility management functions

• To support in preparing annual office budget and manage office services related to budget and expenditures.

• Conducting periodic cost analyses and recommend appropriate actions to ensure cost-effective delivery of services

• Check payment invoices & ensure receipt of materials, correct price and necessary purchase authority and get them approved from Admin head.

• Statutory compliances and necessary registration of local Government agencies- Maintain an up-to-date knowledge of statutory requirements, including financial, health & safety, employment, etc.

• Responsible to manage a team of Admin Coordinators, 3rd party contract employees & Office Supervisors

Facility Management:

• Maintain office security and safety, initiate appropriate actions to ensure security

• Maintain and update inventories of all office equipment

• Managing regular maintenance of facilities & equipment’s (AMC contracts)

• Responsible to manage a team of Maintenance technicians and 3rd party facility service provider by defining goals, priorities; organize staff planning, staff training to ensure service levels.

Travel Management:

• Manage the requirements for all Travel / Implant (Air, Train, Hotel & Car) related issues for business and management

• Managing Hotel and service apartment arrangement

• Coordinating to Consulates in cases of urgency

• Corporate tie-ups with hotels, cab companies etc.

Other responsibilities:

• Provide administrative support, workstations, file space and equipment for all employees assigned to the office. 

• Vendor Management

• Strong multitasking and organizational skills

• Ability to proactively solve problems in order to avoid crises

• Highly developed relationship management, presentation and communication skills with the ability to express ideas in a clear and concise manner to employees at all levels.

• Effective in time management, proactive and highly motivated

• Establish and maintain good working rapport with employees and leadership and collect regular feedback to help the office operations run more smoothly

• Plan and coordinate office events and other social functions

Knowledge, Experience & Skills:

• Strong oral, written and analytical skills, ability to communicate and present at senior levels

• Strong interpersonal skills;

• Ability to identify problems and provide solutions

• Work well under pressure

• Well versed with Microsoft office

What do we offer?
• An open culture with a creative and challenging opportunity to satisfy your intellectual needs
• Flexible working hours
• Work-life balance
• An excellent, dynamic and multicultural environment to work in

About Accelya
Accelya is a leading global software provider to the airline industry, powering over 200 airlines with an open, modular software platform. Owned by Vista Equity Partners, we bring together 2,000+ employees across 10 global offices. We are proud partners of AWS and pioneers in NDC expertise. Find out more at www.accelya.com

What does the future of the air transport industry look like to you? Whether you’re an industry veteran or someone with experience from other industries, we want to make your ambitions a reality!