Fleet Manager

Summary

The Fleet Manager (FM) is responsible for ensuring the smooth transportation of different consignments from loading to the offloading point. He is also responsible for ensuring goods are delivered to the right location on time, to the quality required and in the most cost-effective way. Plan and oversee the whole process of the supply chain.

Fuel Management

• Review general and backload fuel orders
• Monitor and ensure supplied fuel at different fuel stations meet the required ISO cleanliness standards.
• Review of Fuel out of budget and send to the head of operation for approval
• Maintaining the records for the fuel issued to the trucks
• Calculating and preparing fuel budget for all trucks (Front haul and back loads) and send it to the Head of operations for approval

Planning and Budgetary Control

• Invoice confirmation for all Dar Es Salaam Sea Port clearing for SIEMEC Client. This is for fronthaul.
• Loading Plans and Pre-alerts.
• Route and trip expenses planning and budgeting submission to the head of Operations for every consignment.
• Conduct route surveys to determine risks at each route

Booking and dispatch of trucks and drivers

• Conduct trip briefing for all truck Drivers before Dispatched per every consignment and ensure that trucks have proper lashing gears.
• Supervise the Trucks and ensure they are out of the yard for loading
• Collect truck, trailer, and Driver Information for Booking.

Compliance

• Ensure transit documents and truck stickers for all Vehicles in your fleet are fully complied and valid (Insurance, Maputo, LATRA, Road Permits, Fire Certificates, COMESA, etc.)
• Ensure Drivers compliance (Health check-up, PPE, Vaccination, Book Passport, License) are valid and up to date prior and during their trips
• Ensure compliance to Motor Vehicle Fire Safety Inspection Certificates, Fire Extinguishers, First Aid Kits)

Border Management

• Review and confirm parking bills at Nakonde, Tunduma, Dar Es Salaam, etc and request for funds approval
• Follow up with Border Clearing Agents and ensure trucks cross as per the set timeline
• Escalating various Border Issues to Border Agents and Head of Operations
  

Expense review

• Review and confirm all invoices for clearing Companies in Zambia (Charipe and Connex Africa) and submit for payment approval to the head operations.
• Review and confirm the border agents service fee (Humphrey and Samson) and submit for Approval to the head of operation
• Review and verifying all Out of Budget requests including OOB fuel, expenses such as traffic penalties, facilitations, wight bridge penalties, cargo rearrangements
• Review driver Perdiems before, during and after closure of the trip
  

Reports

• Generate truck Incident Reports and submit to the head of operations
• Prepare and submit daily extra expense report for all out of budget trip expenses incurred to the trucks such as traffic fine, overweight charges, etc
• Daily GPS status report for all trucks and action taken if any default found
• Daily and weekly report on Trucks on breakdown
• Trip reconciliation report for all fuel & extra issued to the truck Drivers
• Submit Daily vehicle breakdown reports to the head of Operations copying the management team

Performance Review

• Review Drivers Performance against number of trips
• Review the performance of the Subordinates
• Truck Performance Review for every trip

Skills Requirements

• Online system applications: - GCLA Permits, Special/Abnormal Load Permits
• Confidence with IT and computer packages
• Tracking Devices
• Transport industry
• Good time management
  
• An ability to work under pressure.
• Good communications skills, written and verbal.
• Confidentiality and Privilege.