Front Desk Receptionist

At Woodlands Medical Aesthetics Institute, we are passionate about helping our patients look, feel, and live their best at every stage of life. Located in Montgomery, Texas, our premier med spa combines advanced aesthetic technology with compassionate, personalized care to deliver exceptional results and an elevated patient experience.

Led by board-certified gynecologist Dr. Johnny Peet, our expert team is dedicated to continuous education and staying at the forefront of the aesthetics industry. We proudly offer the latest innovative treatments to patients of all ages, creating customized experiences that support confidence, wellness, and graceful aging. At Woodlands Medical Aesthetics Institute, excellence, professionalism, and patient-centered care are at the heart of everything we do.

The primary responsibilities of this role include scheduling client appointments, warmly greeting clients upon arrival, and maintaining a thorough knowledge of the services offered.

The ideal candidate will demonstrate exceptional patient care, possess excellent communication skills, and be well-spoken and articulate. They should be flexible with scheduling, have strong analytical and decision-making abilities, and exude a friendly, outgoing demeanor. Additionally, they must be able to multitask effectively, work well in a team, and be comfortable with basic computer and software applications.

This is a full time position requiring 40hrs/wk. The role is onsite where the hours are Monday-Thursday 8AM-5PM and Friday 8AM-3PM. We believe in maintaining a healthy work-life balance while ensuring business needs are met.

·       Greet and check-in patients, ensuring a warm and professional welcome.

·       Collect patient information and enter it into the system.

·       Escort patients to exam rooms, ensuring they are comfortable.

·       Maintain cleanliness and organization of exam rooms between appointments.

·       Process patient check-outs and collect required fees.

·       Answer phone calls, retrieve voicemail messages, schedule appointments, and direct calls to the appropriate staff.

·       Prepare patient charts and handle all administrative tasks efficiently.

·       Ensure the waiting area remains comfortable and tidy.

·       Knowledge of medical terminology, cosmetic procedures, and skincare products is a plus.

·       Minimum of 3 years of experience in a medical office or medical spa setting.

·       Experience managing phone systems and scheduling in a medical office environment.

·       Excellent communication, organizational, and multitasking abilities.

·       Proficiency in computer systems and typing skills.

·       Competitive Compensation Package – Offering a salary that recognizes your skills and experience.

·       Health & Dental Benefits – Comprehensive coverage to prioritize your well-being.

·       401(k) Matching – Plan for the future with our generous 401(k) matching program.

·       Aesthetic Industry Perks – Enjoy free and discounted services and products.