General Services Specialist

Responsibilities

• Manage the flow of products and supplies for various functions including breakrooms, conference rooms, office and janitorial supplies, etc.
• Provide administrative support to management and staff, including scheduling meetings, organizing travel, and handling correspondence.
• Process invoices and manage accounts payable/receivable.
• Serve as the primary point of contact for internal and external communications.
• Assist in the preparation of reports and presentations.
• Facilitate communication between departments and ensure alignment on projects and initiatives.
• Organize and coordinate company events, meetings, and team-building activities.
• Order, arrange pickup/delivery of, and set up refreshments and meals as requested.
• Sort and deliver mail, prepare outgoing mail, pick-up and sign for certified mail/parcels as needed.
• Maintain an inviting office environment, including watering plants, setting up/tearing down holiday décor, setting up event booths, rearranging furniture, etc.
• Manage corporate housing by keeping all rental units in a clean, safe and sanitary condition, handling the turnover of occupants, creating welcome packages for new occupants, etc.
• Run errands and make deliveries around the office or to external vendors and provide general information to staff or clients.
• Maintain an organized filing system of paper and electronic documents.
• Work on special projects as required.
• Other Duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Proficient in Microsoft Office Suite and office management software.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Driver License Required
• Must be able to lift up to 50lbs

Reasons you should work for us:

• Comprehensive benefits package including medical, dental, and vision insurance coverage.
• Basic life insurance and short-term disability coverage provided by employer.
• Supplemental life insurance and long-term disability coverage options available.
• 401K with employer contribution.
• Personal, Vacation, and Holiday paid time off for all full-time employees.
• Onsite Aurora Health & Wellness Center available for all employees.
• Employees are continuously encouraged to learn and grow their careers in smart manufacturing.