Head Start Site Coordinator- Willet/Turner

Key Responsibilities

• Manage accurate, timely data entry and monitoring in ChildPlus and Teaching Strategies GOLD (TSG) to ensure alignment with Head Start Performance Standards and agency policies.
• Audit site workflows and documentation for consistency and compliance.
• Track daily attendance and follow-up protocols; produce required reports.
• Document and process Non-Federal In-Kind contributions to meet federal match requirements.
• Generate CQI (Continuous Quality Improvement) reports to evaluate policy effectiveness and recommend improvements.

• Ensure full compliance with DCYF (Rhode Island Department of Children, Youth & Families) licensing and RIDE (Rhode Island Department of Education) standards through ongoing monitoring and corrective action.
• Track staff progress toward the 20-hour annual professional development minimum required by regulators.
• Manage facility access and security protocols; maintain a safe, policy-aligned environment.
• Lead and document required emergency drills (fire, evacuation, lockdown).
• Oversee distribution of classroom newsletters and site communications to keep families informed.
• Provide secondary support to ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance) processes to ensure smooth, policy-aligned enrollment.

• Promote cross-program referrals to other EBCAP services (e.g., Health Center, Behavioral Health, Family Development) within our integrated model.
• Participate in in-service trainings and staff meetings to stay current on evolving policies.
• Provide operational support across locations to ensure consistent procedures program-wide.

Skills, Knowledge and Expertise

• 2+ years of office administration and data entry experience, ideally in early childhood or human services with a strong compliance focus.
• Valid RI driver’s license and reliable transportation for travel among sites.
• Proficiency in Microsoft Office and comfort with specialized systems (e.g., ChildPlus, TSG).
• Strong attention to detail; ability to interpret and implement federal/state regulations.
• Excellent organization, multi-tasking, and deadline management.
• Clear written and verbal communication with staff, families, and regulators.
• Practical problem-solving skills to address operational challenges.

• Experience in Head Start/Early Head Start.
• Familiarity with Head Start Performance Standards and DCYF licensing.
• Experience with CQI methods.
• Bilingual (Spanish or Portuguese).

• Combination of computer-based documentation and site walkthroughs/inspections.
• Ability to lift up to 25 lbs occasionally; travel among sites in varying weather; respond quickly during drills or emergencies.

• Status: Full-time (benefit-eligible, 30–40 hours/week)
• Locations: East Providence
• Hybrid: Not eligible (on-site role)
• Reporting to: Head Start Operations Manager

Benefits

• Salary range: $45,760 – $58,240 annually (approx. $22.00 – $28.00/hour), commensurate with experience.
• Benefits for 30–40 hrs/week:
  • Subsidized, comprehensive medical (BCBSRI) and dental (Delta Dental); optional vision (Delta Dental)
  • Medical and dependent care FSAs
  • 403(b) with up to 3% employer match
  • Employer-paid life insurance & long-term disability
  • Generous PTO (vacation, holidays, personal, sick)
  • Mileage reimbursement
  • Tuition reimbursement and employer-paid professional development
  • Employee Assistance Program (EAP)