HR Event Specialist

<p>JetBrains is a global software development company. Since 2000, we’ve built developer tools used by more than 15 million people worldwide, and 88 Fortune Global 100 companies are our customers.</p> <p>The People Events team is part of the JetBrains People department. We are responsible for organizing internal events both locally in our Belgrade office and company-wide. Our events range from in-person to virtual and hybrid formats, and include celebrations, well-being initiatives, and sports competitions. Additionally, we assist various internal teams with their events – from small gatherings to large conferences – and support a variety of internal projects and cross-team processes. We also develop documentation, guidelines, and governance policies.</p> <p>We’re currently seeking an Event Specialist to join our team in Belgrade!</p> <h3><strong>As part of our team, you will:</strong></h3> <ul> <li>Plan and organize global and local employee events, including the JetBrains birthday celebration, Health Days, the annual summer and winter parties, sports events, and more.</li> <li>Manage event communication and coordination from planning through execution.</li> <li>Conduct post-event evaluations, including cost analysis and feedback collection, sharing insights with relevant stakeholders.</li> <li>Manage event budgets and invoicing in collaboration with project leads.</li> <li>Collaborate with partners and external service providers, including by negotiating terms and prices.</li> <li>Support the organization of other office events, such as streaming parties, breakfast meetups, and onboarding sessions for newcomers.</li> <li>Help organize team events, such as team gatherings and team-building activities, participating throughout the process from brainstorming to implementation and assisting participants as needed.</li> <li>Contribute to the People Events team’s activities, taking on various responsibilities, including note-taking, digest preparation, and task tracking.</li> <li>Maintain and update internal documentation, employee guides, and checklists to ensure the team’s knowledge base is accurate and accessible.</li> <li>Collaborate with and support other internal departments, including Travel, Design, Branded Merchandise, Procurement, Office Management, Accounting, Legal, and others.</li> <li>Contribute to cross-team processes and coordination, such as calendar management and internal communications.&nbsp;</li> <li>Explore and adopt new event platforms and tools.</li> <li>Handle additional relevant duties as needed.</li> </ul> <h3><strong>We will be happy to have you on our team if you have:&nbsp;</strong></h3> <ul> <li>Relevant professional experience organizing and managing events with up to 500 attendees.</li> <li>Fluency in English, with knowledge of Serbian being an advantage.</li> <li>Excellent organizational skills and attention to detail.</li> <li>Strong communication, negotiation, and interpersonal skills.</li> <li>Strong writing skills.</li> <li>The ability to work under pressure and handle multiple tasks simultaneously.</li> <li>An analytical and structured mindset, with a willingness to create, manage, and maintain documentation, as well as control internal procedures.&nbsp;</li> </ul> <h3><strong>We will be especially thrilled if you have:&nbsp;</strong></h3> <ul> <li>Relevant vocational training or experience in event management, tourism, hotel management, communication, marketing, office management, HR, or a related field.</li> <li>Experience working in an IT company.</li> <li>An understanding of the local event landscape.</li> </ul> <h3><strong>Why join JetBrains?&nbsp;</strong></h3> <ul> <li>Strong base salary. We offer competitive pay that reflects your skills and experience.</li> <li>Flexible work location. Enjoy the freedom to work from home or from the office.</li> <li>Remote work. Spend up to 30 days per year working remotely from abroad.</li> <li>Extra time off. More days to relax, recharge, and do the things you love.</li> <li>Medical insurance allowance. Enjoy peace of mind for you and your family</li> <li>Learning and development opportunities. Access to conferences, courses, and language classes.</li> <li>Language classes. Pick up the local language or sharpen your English skills.</li> <li>Fuel your day. Enjoy a hot meal or receive a lunch allowance on workdays.</li> <li>Mental health support. To help you feel your best, we provide easy access to professional mental health services.</li> <li>Sports benefit. Enjoy an on-site gym or sports club stipend.</li> <li>Internal events. Join company-wide celebrations and team gatherings.</li> </ul> <p>*Some benefits may vary depending on location.</p> <p><br><span style="color: rgb(255, 255, 255);">#LI-HYBRID&nbsp;</span><br><span style="color: rgb(255, 255, 255);">#LI-MH2&nbsp;</span></p><div class="content-conclusion"><p><strong>We are an equal opportunity employer</strong><br><br>We know great ideas can come from anyone, anywhere. That’s why we do our best to create an open and inclusive workplace – one that welcomes everyone regardless of their background, identity, religion, age, accessibility needs, or orientation.</p> <p><em data-stringify-type="italic">We process the data provided in your job application in accordance with the <a href="https://www.jetbrains.com/legal/docs/privacy/privacy-recruitment/">Recruitment Privacy Policy.</a></em></p></div>