HR Systems Data Apprentice - 18 month FTC

Key Responsibilities

• Learn how HiBob is configured and used across adm Indicia, supported by system super users 
• Help maintain data standards (field definitions/naming conventions) to ensure consistent employee records 
• Support user access and permissions processes in line with governance guidelines 
• Stay up to date with HiBob releases and help assess new features for adoption 
• Build understanding of how HiBob integrates with other tools (payroll, ATS, finance, analytics) 
• Help document and monitor integrations, keeping the integration map and workflows up to date 
• Identify and flag integration issues, escalating and supporting resolution with guidance 
• Support structured data clean-up across current and historical employee records 
• Help consolidate employee and leaver data from legacy sources into HiBob accurately 
• Monitor data quality (gaps, duplication, inconsistencies) and escalate for resolution 
• Support data audits and ongoing data quality processes 
• Ensure all data handling aligns with GDPR and internal data protection policies 
• Assist with building/maintaining dashboards and regular people reports in HiBob and connected tools 
• Respond to straightforward ad-hoc reporting requests (People/Finance/Leadership), escalating complex queries 
• Support reporting on headcount, attrition and workforce metrics, tailoring outputs for different audiences 
• Support the job levelling programme by maintaining accurate job and level data in HiBob 
• Build relationships with HRBPs, Payroll, IT and Finance to understand how each team uses people data 
• Handle day-to-day HiBob queries from colleagues, escalating where needed 
• Support HR colleagues by sharing learnings and improving platform understanding across the team

Skills, Knowledge & Expertise

• Interest in HR systems/HR tech/people data (HRIS experience helpful, not required) 
• Data-accurate and detail-focused, comfortable with numbers 
• Excel proficiency (basic formulas) and willingness to develop skills 
• Clear written and verbal communication
• Collaborative and curious, confident asking questions and learning on the job 
• Discreet and trustworthy with confidential data (GDPR-minded) 
• Desirable: exposure to HiBob, understanding of system integrations/data flows, relevant admin/HR/data experience, and reporting tools (e.g. Power BI) 

Equal Opportunities