HR & Training Administrator

Key Responsibilities

• Assisting Senior Talent Partners with putting together offer letters and contracts of employment
• Liaising with and developing relationships with candidates prior to employment
• Update and maintain records between HR and Senior Talent Partners

• Processing starter documentation for PAYE (monthly & fortnightly), Subcontractor and Hudson, including eligibility to work documentation, training qualifications and induction records on all internal system such as Modular Plus and Skills Station
• Ensuring all documentation is completed and stored correctly for wider departments such as Payroll, training and occupational health
• Ensure that all employees/Labour only sub-contractors are set up within the correct time frame to ensure smooth introduction into the business (IT Systems)
• Maintain the New Starter Inbox (Connectwise)
• Ensure that all New Starters hold valid ID Cards to maintain site compliance

• Processing salary increases/changes to terms and conditions inline with Company policy and the DOA
• Ensure employee accounts are up to date to include any changes within the correct time frame i.e. payroll cut off dates
• Maintain and update accurate employee records – change of details, Maternity & Paternity Leave.
• Maintain accurate training records, in line with Role & Contract requirements, liaising with the relevant Training Co-ordinators to ensure prompt turnaround of certificates of attendance
• Reference Requests 
• Respond to any employee/manager queries received in a timely manner

• Monitoring and reporting on Inclusion and Diversity Data using Excel
• Producing starters and leavers reports to monitor staff turnover
• Submitting weekly training attendance, capacity and cost of failure report
• Raise and issue training recharges in line with company policy and procedure
• Submit a weekly team brief attendance report
• Produce & submit weekly CITB grant claims with the relevant accrediting body
• Produce accurate reports regarding raising and issuing training recharges in line with company policy and procedure
• Supporting with the production of any adhoc reports required, such as the Board
• Report or salary data

• Process any leavers forms on in the required timeframe liaising with the required departments i.e. Payroll, fleet, IT etc.
• Correspond with PAYE leavers regarding leave data via letter/email – Resignation Acknowledgement
• Process individual training recharges as required

• Telephone – receiving & dealing with employee queries
• Emails – maintaining inboxes according to SLAs
• Any other duties as required

Experience and Qualifications

• Previous Admin Experience

Salary and Benefits