Inventory & Reporting Specialist - Freelance, Remote

The Impact you’ll make

• Maintain accurate stock levels across Cin7, Shipfusion, and Shopify
• Forecast inventory needs based on sales trends, subscription data, and new launches
• Issue purchase orders, track delivery schedules, and monitor supplier lead times/reorder points
• Reconcile physical vs. system inventory monthly; adjust discrepancies
• Keep all product costs and COGS data current in Cin7

• Maintain a live production tracker for manufacturing runs, shipments, and deadlines
• Follow up with manufacturers and co-packers to ensure timelines are met
• Track production milestones, document updates, and communicate risks or delays
• Coordinate inbound inspections and vendor–3PL (Shipfusion) communication

• Develop and maintain QC guidelines for products and packaging, including standards, tolerances, and inspection procedures
• Oversee QC documentation for all incoming shipments and track defect trends
• Audit vendor quality performance, resolve QC issues directly with vendors, and ensure accountability

• Own Cin7 data accuracy across SKUs, bundles, and BOMs; maintain consistency across Cin7, Shipfusion, Recharge, and Shopify
• Create and maintain SOPs for system workflows and inventory/production processes
• Troubleshoot sync issues across systems and proactively flag/resolve data discrepancies

• Own daily, weekly, and monthly operational reporting; deliver weekly leadership reports every Monday by 10:00 AM CST
• Maintain real-time dashboards for inventory, sales, production, and returns
• Identify risks, trends, and opportunities for improvement; support ad-hoc analysis

Skills, Knowledge and Expertise

• 2+ years in inventory, operations, or supply chain management for an e-commerce brand
• Advanced Google Sheets/Excel; hands-on experience with Cin7 or similar ERP, plus Shopify/3PL integrations
• Proven vendor management and production timeline ownership with manufacturers/co-packers
• Excellent written and verbal communication in English
• Highly organized, detail-oriented, proactive; comfortable working remotely with minimal supervision and on PST hours
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

• Technical: Demand forecasting; PO management; Cin7/ERP mastery; Shopify, Shipfusion, Recharge; BOMs/SKUs/bundles; COGS and cost updates; inventory reconciliation; dashboarding/report automation (Sheets/Excel)
• Operational: Production tracking; vendor/co-packer/3PL coordination; QC standards and inspections; data integrity and systems troubleshooting; SOP creation
• Personal: Ownership mindset; high attention to detail; crisp communication; bias to action; problem-solving; ability to anticipate risks and escalate early; time management

• You love owning the numbers—inventory accuracy, timelines, and costs—and you don’t rest until they reconcile
• You thrive in fast-paced, entrepreneurial environments and can operate independently with high standards
• You’re proactive, solutions-oriented, and comfortable coordinating across vendors, manufacturers, and a 3PL
• You’re equally at home in spreadsheets and systems as you are communicating updates, risks, and recommendations

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday - Friday 8AM - 5PM Pacific Time

• $7 per hour
• No benefits package included

Benefits