IT Operations and Commercial Analyst

Key Responsibilities

• Support IT and ETRM‑related invoice processing, including: 
• Logging, tracking, and filing invoices
• Monitoring approval progress and following up with relevant teams
• Maintain accurate invoice records and trackers 
• Assist with reconciliation and audit preparation
• Coordinate inputs for monthly IT and project spend reports

• Support contractor lifecycle administration, including: 
• Onboarding and offboarding coordination
• Tracking contract end dates and renewal timelines
• Initiate and track internal processes for contract renewals and extensions 
• Maintain contractor and vendor tracking spreadsheets

• Maintain a central register of software licences and contracts
• Monitor renewal dates and notify relevant stakeholders
• Support internal renewal processes and documentation tracking

• Provide coordination support for IT change release activities

• Prepare and maintain PowerPoint presentations for monthly project or IT meetings
• Use Excel (including formulas and Power Query) to help providing monthly spending report.

Skills, Knowledge and Expertise

• Experience in an operations, administrative, or support role
• Exposure to invoice processing and reporting
• Excellent organisational skills and strong attention to detail
• Strong Excel skills, including formulas and data handling (Power Query preferred)
• Good working knowledge of PowerPoint
• Strong willingness to learn and proactive attitude
• Mandarin Chinese language skills beneficial
• Ideally possess up to 3 years of relevant experience
• Previous experience in an administrative, operations, finance support, or coordination role is preferred

Benefits