IT Project Assistant 25-26

Thank you for your interest in joining The American School Foundation of Guadalajara!

At ASFG, we are deeply committed to our mission statement and learning goals. We believe that by nurturing purposeful learners, critical and creative thinkers, effective communicators, and engaged community contributors, our students—future leaders in Mexico and beyond—will develop the skills, understanding, and aspiration to shape a bright and sustainable future.

We value belonging and are committed to an ongoing process of cultivating a welcoming environment. This means continuously listening, learning, and adapting to ensure that every student and family feels seen, heard, and empowered to thrive.

Location: Colomos 2300, Italia Providencia, Guadalajara, Jalisco, México.

Role Summary

The IT Project Assistant provides administrative and coordination support to the IT Manager and IT team. This role helps organize project-related tasks, maintain documentation, schedule meetings, and track basic progress updates. The position is focused on assisting and supporting project activities rather than leading or managing projects.

Main Responsibilities

• Provide administrative support for IT projects.
  
• Help organize project timelines, task lists, documentation, budgets, schedules and progress.
  
• Update tracking sheets and maintain project files.
  
• Schedule meetings, send calendar invitations, prepare agendas, presentations and take minutes when required.
  
• Follow up on assigned action items and send reminders.
  
• Support communication between IT staff and other departments as instructed by the IT Manager.
  
• Assist with organizing vendor information, quotes, and basic documentation.
  
• Prepare simple status summaries when requested and identify potential delays.

Required Qualifications

• Bachelor’s degree (completed or in progress) in Administration, IT, Engineering, or related field.
  
• Strong organizational skills and attention to detail.
  
• Proficiency in Microsoft Office or Google Workspace.
  
• Ability to follow instructions and manage multiple tasks.
  
• Good communication skills in English and Spanish.

Preferred Qualifications

• Previous experience in an administrative or assistant role.
  
• Basic familiarity with software/tools (e.g., Trello, Microsoft Project, BaseCamp).
  
• Experience working in an educational environment is a plus.

Key Competencies

• Organized and dependable.
  
• Detail-oriented.
  
• Service-oriented and collaborative.
  
• Comfortable providing follow-up and administrative support.

 Employment Type: Temporary, full-time (possibly 4 months, renewable depending on needs)