Management Analyst, IS-0343-09

• Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
• Complete a Probationary Period.
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States.  Proof of eligibility to work in U.S. is not required to apply.
• Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement. 

OVERVIEW

DUTIES AND RESPONSIBILITIES

•  Responsible for consolidating data across personnel, finances, procurement, and other designated administrative priorities to evaluate the efficiency of business processes, streamline operations, and provide guidance on services performed by the directorate.
• Utilizes Excel, PowerPoint, and various internal information systems to present and communicate information in a clear, concise manner. This reporting addresses inquiries from or to organizational leadership and ensures a timely response, providing updates on deliverables, execution of financial resources, and the consolidation of information from multiple units within the organization.
• Develops and tracks key metrics that reflect financial expenditures, personnel costs, procurement actions, and other data points that illustrate the effectiveness of administrative operations across the institution. These metrics are used to monitor and improve the performance of the directorate, as well as to inform decision-making at various levels of leadership.
• Establishes and maintains comprehensive filing systems in both electronic and hard copy formats, determining broad and specific categories for organizing documents in accordance with office and institutional needs and policies.
• Ensures that files are easily retrievable, properly maintained, and appropriately disposed of in line with retention guidelines and legal requirements. 
• Responsible for ensuring the effective procurement of a variety of goods and services in accordance with Federal Acquisition Regulation (FAR) guidelines. This includes the purchase of office supplies, educational and research materials, honoraria, custom items, and conference-related services. 
• Advises requesters on purchasing requirements, clarifies necessary documentation, and assists in gathering information required to complete transactions in a timely and compliant manner.
• Applies appropriate financial codes based on transaction type, source, purpose, and program. Enters transactions into online financial systems, spreadsheets, or databases. 
• Ensures accuracy in the coding of financial entries and maintains organized records of transactions in tracking systems. Prepares, tracks, and processes forms for billing and receiving funds, ensuring all necessary documentation is complete and accurate.

QUALIFICATION REQUIREMENTS

• Knowledge of Federal Acquisition Regulations capable to discern he appropriateness of routine and reoccurring purchase orders.
• Ability to apply FAR principles to ensure compliance with federal procurement standards, policies, and regulations.
•  Knowledge and experience analyzing data, compiling information, and submitting draft reports or findings based on information gathered.
•  Skill applying program management and analysis principles and concepts to organizational studies, projects or initiatives.
• Skill utilizing software, systems, and various electrical interfaces to analyze data, gather information, present findings, train or inform staff, and provide recommendations bases on findings.
• Skill in presenting data in clear, concise manner in reports for leadership and stakeholders using tools such as Excel, PowerPoint, and internal information systems.
•  Ability to utilize, manage, and analyze information to support or carry-out budgeting, financial reporting, reconciliation, and tracking of expenditures.