Office Administrator

 JOB SUMMARY 

The Office Administrator supports daily site and office operations, ensuring a well-organized, efficient, and professional environment. This role is responsible for administrative coordination, logistics support, and maintaining office functionality in a fast-paced construction project setting. 

 

RESPONSIBILITIES 

• Maintain a clean, organized, and professional office environment always  

• Receive and manage small deliveries, ensuring proper distribution and tracking  

• Document and track site slips, records, and administrative paperwork accurately  

• Coordinate office supplies, monitor inventory levels, and liaise with procurement/buyers as required  

• Organize catering for meetings, site activities, and team events  

• Support coordination of team-building activities and site engagement initiatives  

• Assist with general administrative duties including filing, document control, and record keeping  

• Provide day-to-day support to site leadership and project teams  

• Coordinate meeting logistics including room setup, materials, and scheduling support  

• Act as a point of contact for office-related inquiries and support requests  

 

DESIRED SKILLS, KNOWLEDGE, COMPETENCIES   

• Previous experience in an administrative or office support role, preferably within a construction or project-based environment  

• Basic understanding of construction site operations is considered an asset, but not required  

• Strong organizational skills with the ability to manage multiple priorities  

• High attention to detail and accuracy in documentation and record keeping  

• Strong communication skills with the ability to interact effectively with site teams and stakeholders  

• Proactive and resourceful with a hands-on approach to problem-solving  

• Ability to work in a fast-paced, dynamic project environment  

• Proficiency in Microsoft Office (Word, Excel, Outlook)  

• Reliable, adaptable, and team-oriented with a positive attitude  
• Running small errands as required
• Having access to a car would be considered an asset
   

PACT is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. We are committed to providing an inclusive and barrier-free candidate experience and work environment. If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.