Office Administrator

About Prism

At Prism, we push the boundaries of gaming technology and design, leveraging state-of-the-art tools and innovative thinking to create games that are both visually stunning and intellectually engaging. Our commitment to creativity and innovation enables us to deliver unique gaming experiences that captivate players worldwide. Join us as we continue to develop exceptional games that inspire, challenge, and entertain audiences across the globe.

About the Role

We are looking for a highly organised, proactive Office Administrator to keep our Sliema office running smoothly and support our day-to-day operations & client relations functions. This is a hands-on, trusted role for someone who thrives in a fast-paced environment and enjoys taking ownership of a wide variety of responsibilities. 

The successful candidate will work closely with senior leadership, serving as a central coordinator across the business, managing schedules, operations and office infrastructure while serving as a friendly, professional point of contact for everyone who interacts with Prism. This position requires a proactive, service-oriented individual who can manage multiple priorities, communicate effectively with stakeholders, and maintain a well-structured office environment. Because our work involves gaming hardware, the role also includes light technical and equipment support, so comfort around electronics and IT is a real plus.

If you're service-oriented, able to balance competing priorities, and take pride in a well-run office, we'd love to hear from you!

Key Responsibilities

Executive Support:

• Manage the Managing Director's diary, meetings and travel arrangements;
• Coordinate and support day-to-day business operations and administrative activities;
• Coordinate flights, accommodation, itineraries and business travel logistics;
• Support business decision-making processes by coordinating information, managing expectations, and tracking expenses;
• Prepare meeting agendas, minutes and action points;
• Serve as a primary point of contact for internal and external stakeholders;
• Follow up with department heads and key stakeholders on agreed actions;
• Handle confidential correspondence and documentation;

• Coordinate signatures and approvals across multiple group entities;
• Liaise with auditors, lawyers, banks and external service providers;
• Support regulatory and company administration processes when required.

Office & Facilities Coordination:

• Support the day-to-day administration of office premises;
• Assist with operational, technical, and office infrastructure-related tasks;
• Coordinate suppliers, contractors and service providers;
• Oversee office supplies, stock, deliveries and general facilities requirements;
• Maintain overall office organisation, ensuring the office environment remains tidy, professional and welcoming at all times;
• Assist with company events and internal initiatives.

Requirements

Essentials:

• Minimum 3 years' experience in an Executive Assistant, Personal Assistant or senior administration role;
• Previous experience supporting Director or Managing Director level stakeholders;
• Fluency in English, both written and spoken, Maltese will be considered a benefit;
• Excellent organisational skills with strong attention to detail;
• Professional, confident, and courteous communication skills;
• Ability to handle highly confidential information with discretion;
• Comfortable working across multiple projects and business areas simultaneously;
• Advanced Microsoft Office skills, particularly Powerpoint, Word and Excel;
• Proactive and self-motivated, with the ability to work independently and follow established processes;

• Valid driver's licence is required.

Technical Skills:

Because the role includes some hands-on support for our gaming hardware and office equipment, the following are valued but not essential, and we're happy to provide training:

• Basic to intermediate IT skills: hardware setup, software installation, network connectivity, and general technical support;
• Basic to intermediate knowledge of electrical and electronic systems, including setting up, troubleshooting, and maintaining devices.
  

Working Hours

Monday to Friday, 9:00 AM - 5:00 PM, fully on-site.

Why Join Prism?

At Prism, we work together as one team with a shared purpose. We foster a collaborative, open and friendly environment where talent, communication and accountability drive success. Our goal is to build a high-performing, cross-functional team that empowers individuals to contribute, grow and make a meaningful impact that matters.