Office Coordinator

<p><span style="font-family: arial, helvetica, sans-serif;">Beacon Biosignals is on a mission to revolutionize precision medicine for the brain. We are the leading at-home EEG platform supporting clinical development of novel therapeutics for neurological, psychiatric, and sleep disorders. Our FDA 510(k)-cleared Dreem EEG headband and AI algorithms enable quantitative biomarker discovery and implementation. Beacon’s Clinico-EEG database contains EEG data from nearly 100,000 patients, and our cloud-native analytics platform powers large-scale RWD/RWE retrospective and predictive studies. Beacon Biosignals is changing the way that patients are treated for any disorder that affects brain physiology.&nbsp;</span></p> <p><span style="font-family: arial, helvetica, sans-serif;"><strong>What you will be doing:</strong></span></p> <p><span style="font-family: arial, helvetica, sans-serif;">We are looking for a highly organized, proactive Office Coordinator for our Cleveland office. This role is the connective tissue of our day-to-day operations — keeping the office running smoothly, supporting our marketing team through a busy tradeshow calendar, and taking ownership of several functions that are critical to the team's efficiency and growth.</span></p> <p><span style="font-family: arial, helvetica, sans-serif;">This is a hands-on, in-person role ideal for someone who thrives on variety, takes pride in building order from complexity, and genuinely enjoys being the person others rely on.</span></p> <p><span style="font-family: arial, helvetica, sans-serif;">Beacon's robust asynchronous work practices ensure a first-class remote work experience, but we also have in-person office hubs available located in Cleveland, Boston and New York. This role is required to work from the Cleveland office 5 days a week.&nbsp;</span></p> <p>&nbsp;</p> <p><span style="font-family: arial, helvetica, sans-serif;"><strong>What success looks like:</strong></span></p> <p><span style="font-family: arial, helvetica, sans-serif;">This role involves working across a few business needs.</span></p> <h3><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Front Office &amp; Facilities Management</span></h3> <ul> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Oversee day-to-day operations for the Cleveland facility, maintaining a professional and welcoming environment</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Serve as the primary point of contact for visitors</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Coordinate internal meetings and small office events</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Act as the primary liaison with building management and external vendors</span></li> </ul> <h3><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Tradeshow &amp; Event Coordination</span></h3> <p><span style="font-family: arial, helvetica, sans-serif;">The sales team participates in 25–30 trade shows annually, often with overlapping events. You'll own end-to-end logistics, including:</span></p> <ul> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Outreach and relationship management with key tradeshow contacts</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Company and attendee registration</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Booth logistics and shipment coordination</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">On-site support coordination for Sales representatives</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Post-event lead tracking to drive customer engagement and pipeline growth</span></li> </ul> <h3><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Materials Receiving &amp; Process Coordination</span></h3> <ul> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Receive and process all incoming materials in accordance with established protocols prior to inspection</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Ensure accuracy and compliance at each step of the intake process</span></li> </ul> <h3><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">In-House Print Production</span></h3> <ul> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Manage day-to-day production of Beacon Dx's SVD printed materials using in-house printing capabilities, replacing previously outsourced services</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Oversee printer operations, including supply management and routine maintenance</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">This initiative is expected to save the Dx team over $700/month in printing costs</span></li> </ul> <h3><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Onboarding Support</span></h3> <ul> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Coordinate new hire swag distribution as part of the onboarding process</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Partner closely with People Operations to ensure timely preparation and delivery for incoming employees</span></li> </ul> <p><span style="font-family: arial, helvetica, sans-serif;"><strong>What you will bring:</strong></span></p> <ul> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Proven experience in office management, operations coordination, or a similar role</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Strong organizational skills with the ability to manage multiple priorities simultaneously</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Experience coordinating events or tradeshow logistics is a strong plus</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Comfortable with hands-on tasks — from receiving shipments to operating and maintaining office equipment</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Excellent interpersonal and communication skills; you'll be a visible, trusted presence in the office</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Self-starter who can take ownership of processes and improve them over time</span></li> <li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Proficiency with standard office tools; experience with CRM or lead tracking systems is a bonus</span></li> </ul> <p><span style="font-family: arial, helvetica, sans-serif;">The hourly rate for this role is $23/hour. Compensation is determined based on past experience, specific skills, and qualifications, and is one component of the total package, which includes equity, PTO and other benefits.</span></p> <p>&nbsp;</p> <p><span style="font-family: arial, helvetica, sans-serif;">At Beacon, we've found that cultural and scientific impact is driven most by those that lead by example. As such, we're always seeking new contributors whose work demonstrates an avid curiosity, a bias towards simplicity, an eye for composability, a self-service mindset, and - most of all - a deep empathy towards colleagues, stakeholders, users, and patients. We believe a diverse team builds more robust systems and achieves higher impact.</span></p>