Office Management/Staff Officer – Skill Level 3 – HDS #758

<p>Office Management/Staff Officer – Skill Level 3 – HDS #758</p> <p><strong>Clearance Required:</strong>&nbsp; TS/SCI</p> <p><strong>Location:</strong>&nbsp; Springfield, VA - 100% onsite</p> <p><strong>Duties Include: </strong></p> <ul> <li>Assist in coordination and planning of HDS activities and major conferences, including but not limited to Quarterly meetings, Board meetings, Competitive Panels, monthly and weekly meetings.</li> <li>Coordinate with the HDS Communications Program Office and HDS staff to develop communications (e.g., programs, poster, publications, and Splash page announcements).</li> <li>Coordinate logistics of event and travel management.</li> <li>Effectively manage and respond to internal HDS tasking procedures to ensure effective and efficient coordination and administration of Agency correspondence.</li> <li>Process, coordinate, and monitor HDS staff requests for training, presentations, and consultations.</li> <li>Maintain a calendar of HDS activities (e.g., presentations, training, and meetings) and ensure that activities are appropriately posted on the HDS shared calendar.</li> <li>Respond to routine program inquiries and questions, providing an explanation of processes and policies, track incoming calls, and referral questions to HDS subject matter experts.</li> <li>Assist staff in preparing program related reports and briefings.</li> <li>Perform limited fact-finding such as researching office files and records or standard library or office references to obtain information on a program related topic.</li> <li>Develop and maintain administrative policies, procedures, and standards to support the objectives.</li> <li>Participate in meetings and draft meeting summaries/minutes.</li> <li>Arrange conferences, meetings, and training sessions by contacting agency points of contact and participants, explain meeting purpose, arrange VTCs, meeting rooms / space / facilities and other logistics.</li> <li>Enter and track data in PeopleSoft.</li> <li>Respond to customer inquiries, process time and attendance, prepare general correspondence, file maintenance, assisting the staff with travel arrangements, and processing personnel actions.</li> <li>Understand and monitor tasking processes and procedures for routine correspondence, and accountability.</li> <li>Promote knowledge sharing via proper submitting, reviewing, and releasing of HDS information.</li> <li>Provide support to the Career Service Manager and staff by preparing, submitting, and delivering decision memos, read-aheads, reports and other information to support meetings.</li> <li>Problem resolution regarding NCERTS and administrative process and tracking of documentation.</li> <li>Provide editorial services for grammar, format, content, and style consistent with applicable NGA style manuals and intended audience.</li> <li>Respond to and provide basic information related to assignments, promotions, and career development processes into clear, readable documents for non-technical personnel.</li> <li>Capture and prepare board and panel meeting notes/summaries.</li> <li>May provide other administrative duties listed to include but not limited to, scheduling and coordinating meetings, calendars, and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepares routine correspondence in accordance with NGA standards; maintaining office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves.</li> <li>Customer-specified daily work hours are anticipated to be 0730 - 1630 but may change based on office administrative support requirements, as dictated by the mission.</li> <li>Provide research, analysis and making recommendations on administrative, management and procedural practices.</li> <li>Write logical, comprehensive, concise reports, staff summaries, and correspondence</li> <li>Apply a broad range of expertise to lead projects and programs, implement change management initiatives, and recommend process improvements.</li> <li>Direct staff tasks, oversee staff coordination, and ensure efficient and prompt staff actions</li> <li>Manage office actions, coordination, and records management to meet compliance requirements.</li> </ul> <p><strong>Required Skills:</strong></p> <ul> <li>At least 12 months demonstrated experience managing and maintaining records in compliance with National Archives and Records Administration (NARA) requirements.</li> <li>At least 12 months demonstrated experience writing staff summaries and reports</li> <li>At least 12 months demonstrated experience creating and refining briefings of complex topics using PowerPoint</li> </ul> <p><strong>Desired Skills: </strong></p> <ul> <li>At least 24 months demonstrated experience working within the Intelligence Community</li> </ul>