Office Manager

<p>We are looking for an experienced and proactive <strong>Office Manager</strong> who will act as the operational backbone of our Malta office and ensure everything runs smoothly on a daily basis.</p> <p>This role covers full ownership of office management: vendors, supplies, purchasing, expense tracking, onboarding logistics, and maintaining clear internal processes. You will be responsible for keeping the workplace efficient, well-organized, and cost-controlled, while also contributing creative ideas to improve the office environment and support internal events.</p> <p>If you are structured, detail-oriented, comfortable working with numbers, and enjoy taking ownership of how things run — this role will be a strong fit.</p> <hr> <div class="jobCell"> <p class="jobCell__left"><span style="font-size: 12pt;"><strong>WHAT YOU'LL BE DOING:</strong></span></p> <ul class="jobCell__right"> <li>Ensure smooth daily operations of the Malta office.</li> <li>Handle front-desk responsibilities (visitors, calls, deliveries, mail).</li> <li>Support employees with day-to-day office needs.</li> <li>Contribute creative ideas to improve the office environment and support internal events and activities.</li> <li>Maintain office supplies, groceries, and overall workplace order.</li> <li>Coordinate maintenance, repairs, and communication with building management.</li> <li>Manage vendors and service providers.</li> <li>Manage purchasing end-to-end and keep related documentation organized.</li> <li>Monitor office-related expenses and ensure cost control.</li> <li>Prepare basic expense reports and summaries when required.</li> <li>Maintain clear and practical office procedures.</li> </ul> </div> <div class="jobCell"> <p class="jobCell__left"><span style="font-size: 12pt;"><strong>WHAT WE LOOK FOR IN YOU:</strong></span></p> <ul class="jobCell__right"> <li>Solid experience in Office Management and/or Operations roles.</li> <li>Strong English communication skills (spoken and written).</li> <li>Excellent organizational skills with strong follow-through.</li> <li>Strong analytical mindset with attention to numbers and details.</li> <li>Comfortable working with budgets, cost tracking, and calculations.</li> <li>Practical problem-solving mindset and ability to handle unexpected issues calmly.</li> <li>Confidence working with office equipment and everyday technology.</li> <li>Ability to create clear, structured, and actionable process documentation.</li> <li>Currently based in Malta or willing to relocate here.</li> </ul> </div> <div class="jobCell"> <p class="jobCell__left"><span style="font-size: 12pt;"><strong>NICE-TO-HAVE:</strong></span></p> <ul class="jobCell__right"> <li>Experience with task management tools (ClickUp, Notion, Miro, or similar).</li> <li>Proficiency in Google Workspace (Docs, Sheets, Slides).</li> <li>Experience with global purchasing or logistics coordination.</li> <li>Basic project management skills.</li> <li>Experience working with distributed or remote teams.</li> </ul> </div> <div class="jobCell"> <p class="jobCell__left"><span style="font-size: 12pt;"><strong>WHY SHOULD YOU JOIN OUR TEAM?</strong></span></p> <ul class="jobCell__right"> <li>Real ownership and a lot of space to make things better</li> <li>International team of strong professionals</li> <li>Support for professional growth</li> <li><a href="https://youtu.be/_1NRzsXjQ00?si=F9hdqGaHRUb0T0R2">Comfortable Malta office</a></li> <li>40 paid days off</li> <li>Insurance</li> <li>Competitive salary</li> </ul> </div>