Office Manager

<p><strong>WHO WE ARE 🌍</strong></p> <p>Creating content that resonates is great — turning that attention into growth is even better. That's what Manychat does.</p> <p>Our AI-powered automations help creators and brands engage with audiences across Instagram, Messenger, WhatsApp, and TikTok — at the right moment, with the right message, minus the manual work.</p> <p>We're 400+ people across three continents behind the leading platform for conversational growth, with AI skills shaping how we build, how we work, and how we grow.</p> <p><strong>WHO WE'RE LOOKING FOR</strong> 🌟</p> <p>We are seeking an organized and proactive&nbsp;<strong>Office Manager</strong> to support our Amsterdam office on a 3-month fixed-term contract.</p> <p>Our Amsterdam office is a busy hub — the local team plus business travellers from our other offices, candidates, partners, vendors. We need someone who keeps the space running smoothly and makes everyone who walks in feel like we thought about them ahead of time. Not luxury, not Michelin — <strong>caring intensely about the small things that compound into a great experience.</strong></p> <p>If you've got experience in office management or administrative support, especially in a startup, and you're comfortable with G-Suite, Slack, and Notion, you might be the one we are looking for. Strong communication, multitasking, and a genuine interest in creating an environment where people enjoy spending their work day are what we value most.</p> <p><strong>WHAT YOU'LL DO 🚀</strong></p> <p><strong>Office logistics &amp; operations:</strong></p> <ul> <li>Maintain comfortable working conditions in our Amsterdam office — beverages, supplies, snacks, signage, AV, meeting-room setup. Notice what's missing before anyone asks.</li> <li>Source and manage relationships with vendors for catering, supplies, cleaning, travel, and ad-hoc needs. Handle negotiations and contracts.</li> <li>Oversee office seating, meeting-room availability, and any relayout or expansion work.</li> <li>Keep the space safe and compliant with local NL workplace standards (RI&amp;E, first aid, evacuation).</li> </ul> <p><strong>Business travellers &amp; visitors:</strong></p> <ul> <li>Welcome and orient business travellers from Barcelona, Yerevan, São Paulo, and Austin — make Amsterdam feel like their second home for the week.</li> <li>Coordinate desks, equipment, local logistics, and lunches so visitors land and start working without friction.</li> <li>Proactively check in on visiting employees, candidates, and partners to make sure their experience is smooth.</li> </ul> <p><strong>Team buildings, offsites &amp; internal events:</strong></p> <ul> <li>Plan and coordinate team outings, lunches, and Amsterdam-based offsites.</li> <li>Support cross-office events when Amsterdam hosts — team buildings, leadership gatherings, larger company activations.</li> <li>Manage and track budgets for team buildings and team lunches.</li> <li>Handle business travel arrangements for Amsterdam team members — flights, hotels, transport.</li> <li>Support the distribution of corporate merchandise and deliveries.</li> </ul> <p><strong>Employee wellbeing &amp; culture:</strong></p> <ul> <li>Welcome new employees and assist with their office orientation.</li> <li>Engage in People team initiatives and projects related to company culture and employee experience.</li> <li>Take on ad-hoc projects that improve the day-to-day experience of our Amsterdam team.</li> </ul> <p><strong>WHAT YOU'LL BRING 💥</strong></p> <ul> <li>2-3 years of relevant experience as an Office Manager, Workplace Manager, or Administrative Assistant, preferably in a startup environment.</li> <li>Proficiency in G-Suite, Zoom, and Slack. Notion is a plus.</li> <li>Exceptional attention to detail — you notice the small things and address them before they become problems.</li> <li>Strong verbal and written communication skills in English. Dutch is a plus.</li> <li>Effective negotiation skills with vendors.</li> <li>A proactive, empathetic, and open-minded approach.</li> <li>Experience organizing events, offsites, and team buildings.</li> <li>Strong organizational skills and the ability to handle multiple priorities simultaneously.</li> <li>Ability to work from our Amsterdam office on a regular basis.</li> </ul> <p><strong>WHAT WE OFFER 🤗</strong></p> <p><strong>Here's how we care about your growth, well-being, and comfort:</strong></p> <ul> <li>3-month fixed-term contract.</li> <li>Professional development budget for relevant conference tickets, training programs, or courses.</li> <li>Flexible benefits package to customize your own perks.</li> <li>Comprehensive health insurance.</li> <li>Hybrid format to split your time between home and our Amsterdam office.</li> <li>We do not offer relocation for this role.</li> </ul> <p><em>Manychat is an Equal Opportunity Employer. We’re committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, colour, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance.</em></p> <p><em>This commitment is also reflected through our candidate experience. If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you’re set up for success.</em></p> <p><em>With my application, I accept the Manychat&nbsp;<a href="https://manychat.com/legal/privacy">Privacy Policy</a>.</em></p>