Office Manager

<p>Vulcan Elements is manufacturing American rare-earth permanent magnets for a secure, resilient future. With a focus on national security and economic resiliency, we serve critical industries such as defense, aerospace, and automotive powering a high-technology future. Vulcan Elements is building a team of ambitious professionals committed to Mission Focus, Technical Excellence and Transparency.<br><br>As an Office Manager you will be responsible for a wide range of operational functions, including:<br><br><strong>Responsibilities</strong></p> <ul> <li>Oversee general office operations and communicate to management office status, needs, and initiatives</li> <li>Coordinate onsite visits by vendors and service providers</li> <li>Ensure office and kitchen supplies are stocked and in working condition - snacks, beverages, kitchen supplies, office supplies, and printer are fully stocked and well-organized</li> <li>Manage office supply budgets, vendor coordination, and logistics</li> <li>Monitor inventory regularly and place orders proactively to avoid shortages</li> <li>Maintain cleanliness and organization of kitchen and common areas</li> <li>Coordinate various events with the People team, assist with ordering catered meals for various onsite meetings (company events, onboarding, celebrations, and offsites)</li> <li>Assist with event budgets, vendor coordination, and logistics</li> <li>Greet and welcome all guests, clients, and visitors in a warm and professional manner</li> <li>Manage visitor sign-in procedures and ensure building security protocols are followed</li> <li>Support general administrative tasks across departments as needed</li> <li>Assist leadership and team members with calendar management and scheduling</li> </ul> <p><em>Responsibilities and tasks outlined are not exhaustive and may change as determined by the needs of the business</em></p> <p><strong>Qualifications</strong></p> <ul> <li>2+ years of experience in office management, administrative, or operations role</li> <li>Strong organizational skills with exceptional attention to detail</li> <li>Warm, outgoing personality with a passion for creating a positive workplace environment</li> <li>Ability to juggle multiple priorities and pivot quickly in a fast-paced environment</li> <li>Proficiency with calendar tools (Teams, Outlook) and general office software</li> <li>Reliable and committed to being onsite Monday through Friday</li> </ul> <p><em><span data-contrast="auto">Must be a U.S. Person due to required access to U.S. export-controlled information or facilities</span></em><span data-ccp-props="{&quot;335559738&quot;:60,&quot;335559739&quot;:60}">&nbsp;</span></p>