Officer Manager & Executive Assistant

Office Manager & Executive Assistant |Omaha

AOI is looking for a polished, proactive professional to become the next Office Manager & Executive Assistant. If you anticipate needs before anyone says a word, stay composed when priorities shift by the minute, and take pride in details others overlook, this is where you’ll thrive.

This is a high-visibility role built for a true professional, someone who earns trust fast, handles sensitive matters with absolute discretion, and elevates everything they touch. This role doesn’t just manage the front desk; it elevates it.

What You'll Do

•Serve as the face of AOI and the first point of contact for visitors, clients, vendors, and partners.

•Provide Executive Support to the CEO through calendar management, meeting coordination, travel planning, communications, and project support.

•Oversee reception operations and maintain a polished office environment.

•Coordinate hospitality services, refreshments, and meeting space readiness.

•Ensure shared spaces remain organized, functional, and inviting.

•Assist with internal events, employee celebrations, and company communications.

•Oversee office operations, supplies, vendors, mail, shipping, and workplace readiness.

What We're Looking For 
• 3–5 years of Executive Assistant, Office Manager, or similar experience.
• Exceptional organizational and communication skills.
• Professional executive presence and discretion.
• Strong project management and multitasking abilities.
• Experience coordinating events and workplace operations.
• Proficiency in Microsoft Office Suite and scheduling platforms.

What Will Make You Successful Here
• Trusted Partner Mindset
• Executive Presence
• Organizational Excellence
• Relationship Building
• Problem Solving

Company Culture
A culture built on people and purpose. AOI is a family-focused company that believes in kindness, integrity, and celebrating one another's success. You'll find supportive teammates, approachable leaders, and a place where your work and wellbeing truly matter. 

Compensation & Benefits 
• Competitive salary
• Health, dental, and vision insurance
• 401(k) with company match
• Paid vacation, sick leave, and holidays
• Tuition reimbursement
• Professional development opportunities

Physical Demands & Work Environment 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, bend, stoop, or reach, including navigating between floor, conference rooms, or off-site event venues. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In Short 
This isn't just a support role, it's often the first face people see, the first voice they hear, and the first experience that sets the tone for everything that follows. This role plays a vital role in the continued success of AOI.