Onboarding Specialist

Key Responsibilities

• Take full ownership of the new hire experience - from signed offer through onboarding and the first months in the company
• Design, build, and continuously improve scalable preboarding and onboarding programs that create a seamless and engaging employee experience
• Ensure a consistent global onboarding experience while adapting processes to local requirements and team needs
• Manage the transition from ATS to HRIS, ensuring data accuracy and timely processing
• Partner closely with Recruiting teams to ensure smooth handoffs, alignment on hiring timelines, and resolution of onboarding edge cases
• Coordinate with HR, IT, and other stakeholders to ensure all equipment, accounts, system access, and documentation are ready by Day 1
• Align onboarding activities across Recruiting, Hiring Managers, HRBPs, IT, and Operations to deliver a smooth cross-functional experience
• Equip Hiring Managers with onboarding guidelines, playbooks, tools, and best practices to support successful integration of new hires
• Create engaging onboarding experiences, welcome sessions, and initiatives that help employees feel connected, supported, and productive from day one
• Support new hires throughout their first weeks and months, helping them navigate processes, build connections, and integrate into the company culture
• Maintain and enhance onboarding materials, including guides, checklists, internal documentation, and learning content
• Gather and analyze feedback from new hires, managers, and onboarding stakeholders to identify improvement opportunities and implement meaningful changes
• Drive process optimization and automation initiatives to improve onboarding efficiency, scalability, and employee experience
• Organize and facilitate onboarding programs for both onsite and remote employees globally

Skills, Knowledge and Expertise

• Experience in a similar role — you know how to turn adaptation into an engaging journey;
• Ability to handle large volumes of information and work in a multitasking environment;
• Skill in setting priorities and following through on tasks;
• Flexibility and adaptability to changes;
• Strong communication skills and a readiness to actively interact with people;
• Responsibility and results-oriented mindset;
• Initiative and a desire to continually improve processes;
• Full professional proficiency in English; Experience working in an international and multicultural environment

Why join us

• Help us challenge injustice by creating fair choices for millions of people across 1100+ cities in 48 countries.
• Develop your professional skills with access to mentoring, career consulting, and learning programs.
• Collaborate with teams around the world and gain international experience through our Global Talent Exchange Program.
• Engage in company-wide challenges, awards, sports activities, employee-led social impact and volunteering projects.
• Work alongside people who take initiative, speak openly, and challenge themselves to grow.
• Improve your language skills through co-financed courses and internal speaking clubs.
• Annual salary from 35 900 EUR gross