Back to all jobs
About the role
<div class="content-intro"><p><span style="font-size: 10pt;">At Precision Vehicle Holdings, we're a dedicated team of professionals with extensive experience in the processing of new vehicles. Our core strength lies in industry-leading software and systems that optimize every aspect of new vehicle processing. With a focus on efficiency and cutting-edge technology, we're committed to delivering excellence to our clients. Our team, comprised of logistics experts and automotive industry veterans, is passionate about crafting customized solutions to meet our clients' needs. Together, we empower leading automakers to thrive in today's fast-paced industry.</span><br><span style="font-size: 10pt;"> </span><br><span style="font-size: 10pt;">We’re committed to fostering a culture of safety, compliance, and excellence. We're looking for team members who prioritize safety by adhering to company policies, regulations, and applicable laws while embracing our core values. As part of our team, you'll play a crucial role in maintaining a safe and positive work environment by consistently following safety rules, operating guidelines, and procedures. Your commitment to continuous improvement will contribute to enhancing safety, efficiency, and overall workplace satisfaction. Join us in creating a workplace where every employee's well-being is paramount, and together, let's strive for excellence.</span></p></div><p><strong><span data-contrast="auto">Precision Vehicle Solutions</span></strong><span data-ccp-props="{}"> </span></p>
<p><span data-contrast="auto">As a Precision Vehicle Holdings company, Precision Vehicle Solutions was originally created in 2015. Precision Vehicle Solutions is focused on yard management with specialized knowledge of how to work effectively within the National Automobile Transporters Agreement. PVS also offers a full range of vehicle processing services for origin facilities, destination ramps, and ports. Learn more at precisionvehicleholding.com</span></p>
<p><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="auto"><span data-ccp-charstyle="eop">What </span><span data-ccp-charstyle="eop">You’ll</span><span data-ccp-charstyle="eop"> Do</span></span></strong><span data-ccp-props="{}"> </span></p>
<p><span data-contrast="auto"><span data-ccp-charstyle="normaltextrun" data-ccp-charstyle-defn="{"ObjectId":"f69412eb-caa4-4704-9662-342a1b77c46d|88","ClassId":1073872969,"Properties":[201342446,"1",201342447,"5",201342448,"1",201342449,"1",469777841,"Aptos",469777842,"Arial",469777843,"Aptos",469777844,"Aptos",201341986,"1",469769226,"Aptos,Arial",268442635,"22",469775450,"normaltextrun",201340122,"1",134233614,"true",469778129,"normaltextrun",335572020,"1",469778324,"Default Paragraph Font"]}">As an Office Administrator</span><span data-ccp-charstyle="normaltextrun">, you will collaborate closely with</span><span data-ccp-charstyle="normaltextrun"> the</span><span data-ccp-charstyle="normaltextrun"> People Services</span><span data-ccp-charstyle="normaltextrun">, Accounting,</span> <span data-ccp-charstyle="normaltextrun">an</span><span data-ccp-charstyle="normaltextrun">d </span><span data-ccp-charstyle="normaltextrun">Operations</span><span data-ccp-charstyle="normaltextrun"> departments </span><span data-ccp-charstyle="normaltextrun">t</span><span data-ccp-charstyle="normaltextrun">o provide essential support and address issues as they arise. Your role will involve managing a variety of tasks to ensure the smooth operation of daily office functions. Key responsibilities include overseeing general office maintenance, processing invoices, </span><span data-ccp-charstyle="normaltextrun">assisting</span><span data-ccp-charstyle="normaltextrun"> with payroll and HR-related tasks, preparing reports, and </span><span data-ccp-charstyle="normaltextrun">maintaining</span> <span data-ccp-charstyle="normaltextrun">accurate</span><span data-ccp-charstyle="normaltextrun"> records for both employees and the office. The Office Administrator will </span><span data-ccp-charstyle="normaltextrun">also </span><span data-ccp-charstyle="normaltextrun">be responsible for</span><span data-ccp-charstyle="normaltextrun">:</span></span><span data-ccp-props="{"335559739":240}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Maintaining a clean and organized office while ensuring it is fully stocked with necessary supplies.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Overseeing the ordering, tracking, and management of supplies and vendor relationships. Managing and assisting the corporate accounting team with the approval process of vendor invoices.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Verifying legitimacy and maintaining backup support of site credit card purchases to assist the corporate accounting team with GL account coding.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Assisting with payroll processing, including resolving payroll issues, timecards, raises, and 401k.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Submitting monthly reports for all employee work hours and handling union-related health and welfare, and pension reports.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Serving as a liaison between the People Services team and employees across all shifts, addressing inquiries as they arise, and ensuring timely follow-up on all communications.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Maintaining and updating all necessary personnel records, including ECNs, attendance, and paid time off accruals for all employees, ensuring supervisors are informed.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="8" data-aria-level="1"><span data-contrast="auto">Assisting People Services with FMLA leave, employment verifications, unemployment claims, wage records, pension-related inquiries, and related HR documents.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="9" data-aria-level="1"><span data-contrast="auto">Managing benefits paperwork for new hires and directing employees to the appropriate person for benefit questions.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="10" data-aria-level="1"><span data-contrast="auto">Responding to emails and providing administrative support to the Terminal Manager and Supervisors as required.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="11" data-aria-level="1"><span data-contrast="auto">Handling mail and package logistics for the office.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="12" data-aria-level="1"><span data-contrast="auto">Posting and managing compliance information on the site message board in collaboration with the People Services and Safety teams.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="13" data-aria-level="1"><span data-contrast="auto">Participating in the Site Management Development System.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="14" data-aria-level="1"><span data-contrast="auto">Performing data analytics to support business decisions and monitor productivity.</span><span data-ccp-props="{}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="15" data-aria-level="1"><span data-contrast="auto">Flexibility to adapt to various tasks and duties as assigned to support administrative needs.</span><span data-ccp-props="{"335559739":0}"> </span></li>
</ul>
<p><span data-ccp-props="{"335559739":0}"> </span></p>
<p><strong><span data-contrast="auto">Candidate Requirements</span></strong><span data-ccp-props="{}"> </span></p>
<p><span data-contrast="auto">We are seeking a detail-oriented and organized Office Administrator with 1-3 years of experience with managing administrative tasks, accounting, and human resources processes. The ideal candidate will demonstrate strong interpersonal skills, including active listening, effective verbal and written communication, and conflict resolution. They should be able to manage multiple tasks efficiently and communicate effectively with employees, vendors, and all levels of management.</span><span data-ccp-props="{}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="none">Knowledge and experience in </span><span data-contrast="auto">payroll and accounting procedures, </span><span data-contrast="none">employee benefits and compensation programs, invoicing, HR processes, vendor management, employee and labor relations is required.</span><span data-ccp-props="{"335559739":0}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Proficiency in Microsoft Office Suite (particularly Excel), ADP Workforce Now, and database management is required.</span><span data-ccp-props="{"335559739":0}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Familiarity with union processes and regulations is a plus.</span><span data-ccp-props="{"335559739":0}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Ability to handle confidential information and maintain privacy.</span><span data-ccp-props="{"335559739":0}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="none">Strong critical thinking skills to address complex issues and propose solutions.</span><span data-ccp-props="{"335559739":0}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Must hold a current, valid driver’s license and maintain a clean driving record.</span><span data-ccp-props="{"335559739":0}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Ability to pass drug screening and criminal background check.</span><span data-ccp-props="{"335559739":0}"> </span></li>
</ul>
<p><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335559738":0,"335559739":0,"335559740":240}"> </span></p>
<p><strong><span data-contrast="none">Physical Demands of the Job</span></strong><span data-ccp-props="{}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="5" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Occasionally required to lift up to 10 pounds.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="5" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Work is performed primarily in a seated position with minimal stooping, standing, climbing, or walking involved.</span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="5" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">The work environment features low to moderate noise levels typical of standard office equipment.</span><span data-ccp-props="{"335559739":0}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="5" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Ability to read and interpret documents such as safety rules, standard operating procedures, work instructions, manuals, and policies.</span><span data-ccp-props="{}"> <br><br></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="5" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Clear vision and physical agility are necessary to perform job duties.</span><span data-ccp-props="{"335559739":0}"> <br><br></span></li>
<li data-leveltext="" data-font="Symbol" data-listid="1" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">As an employee, you must retain a valid driver's license, free from any drug or alcohol-related convictions, and remain “insurable” while operating company owned or controlled vehicles.</span><span data-ccp-props="{"335559739":0}"> </span></li>
</ul>
<p><span data-ccp-props="{"335559739":0}"> </span></p>
<p> </p><div class="content-pay-transparency"><div class="pay-input"><div class="title">Compensation Range</div><div class="pay-range"><span>$50,000</span><span class="divider">—</span><span>$55,000 USD</span></div></div></div><div class="content-conclusion"><p><span style="font-size: 10pt;">Management retains the right to modify this job description as needed.</span></p>
<p><span style="font-size: 10pt;">Precision Vehicle Holdings is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetics, protected veteran or disability status or any other characteristic protected by federal, state, or local laws. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.</span></p>
<p><span style="font-size: 10pt;">Please see our <strong><a href="https://precisionvehicleholding.com/candidate-policy/" target="_blank">Candidate Privacy Policy</a></strong> for more information on how Precision Vehicle Holdings processes your personal information during the recruitment process and, if applicable based on your location, how you can exercise any privacy rights.</span></p></div>
Perks & benefits
- 401k
- Paid Time Off
747,000+ hidden jobs like this
precisionvehicleholdings and thousands of companies post here first — often days before LinkedIn or Indeed. Your first 5 applications are free; go Pro to apply without limits.
Everything Pro unlocks:
- Unlimited applications — free stops at 5
- Track every application in one place
- Apply straight to the source, one click
- Save & organize roles you love
- Roles pulled from company boards before the big sites
