Paralegal, Contracts & Operations

CA (Hybrid)Remote1d ago

About the role

Who we’re looking for  Fieldwire is seeking a proactive, commercially minded Paralegal to join our growing Contracts & Legal Operations team. This is a broad, high-impact role that spans commercial contracts, procurement, office administration, and operational legal matters. You will be a key interface between our customers, vendors, and internal teams — managing contracts end-to-end, supporting deal deployment, and helping scale our operational infrastructure. You will work closely with the Director of Operations, Sales, Finance, and IT/Security to ensure Fieldwire's contracting and operational processes are efficient, compliant, and scalable.  What you’ll be doing  The primary responsibilities for this role include:  <ul> <li>Draft, review, and negotiate a wide range of commercial agreements including customer contracts, NDAs, vendor agreements, procurement terms, and amendments </li> <li>Act as primary interface with customers for contractual matters — ensuring contractual obligations are clearly communicated, understood, and monitored throughout the contract lifecycle </li> <li>Review terms and conditions to identify and address risks across financial terms, acceptance criteria, delivery requirements, warranty, IP, termination, indemnification, and all other material risk areas; recommend mitigation strategies </li> <li>Plug into deployment efforts: structure contracts, pricing frameworks, and operational setup for new customer and partner engagements </li> <li>Propose and develop scalable solutions to improve contracting efficiency — including template management, playbook development, and automation </li> <li>Collaborate with business units (Sales, Finance, Product) and legal team members to streamline contract management processes and drive continuous improvement </li> <li>Implement and administer the CLM platform (Summize) — including redline workflows, approval routing, Salesforce integration, and automated tracking </li> <li>Support procurement activities: evaluate vendor terms, track renewal schedules, manage pricing insights across the vendor portfolio </li> <li>Assist with and drive internal scaling initiatives including office lease management, office expansion, and international operational setup </li> <li>Handle office operations matters including HQ building operations support, lease administration, and vendor/facilities management </li> <li>Advise on a variety of legal matters including information security and compliance, intellectual property rights, and data privacy — including negotiating data protection agreements (DPAs) and answering data privacy queries </li> <li>Maintain familiarity with CLM and security tools relevant to contract governance and compliance </li> <li>Assist with and drive internal initiatives such as DOD compliance support, risk management activities, and audit preparation </li> <li>Monitor regulatory and contractual obligations; proactively flag upcoming milestones, renewals, and risks to relevant stakeholders </li> </ul> Core qualifications and experience:  <ul> <li>Bachelor's degree and paralegal certificate from an ABA-approved programme, or equivalent legal training </li> <li>3+ years of paralegal or contracts experience, ideally in a SaaS, technology, or fast-growth company </li> <li>Direct experience with a variety of legal matters including strategic business agreements, information security and compliance, IP, and data privacy (including negotiating DPAs) </li> <li>Strong working knowledge of commercial contract structures, risk identification, and mitigation strategies </li> <li>Experience with CLM platforms and/or security/compliance tools (e.g. Summize, Ironclad, DocuSign) </li> <li>Familiarity with Salesforce or equivalent CRM and how contracts integrate with deal workflows </li> <li>Excellent written and verbal communication skills — able to explain complex legal concepts clearly to business stakeholders </li> <li>Strong organisational skills and ability to manage multiple concurrent workstreams independently </li> <li>High level of integrity, discretion, and attention to detail </li> <li>Comfortable in a fast-paced, scaling environment with evolving processes </li> </ul> And if you have any of the following, we REALLY want you to apply today!  <ul> <li>Versatile self-starter — comfortable picking up any topic as it arises, from security questionnaires to ad-hoc compliance or legal requests, and running with it independently </li> <li>Experience with office lease administration and facilities management </li> <li>Familiarity with DOD compliance requirements or government contracting standards </li> <li>Knowledge of international operations, entity setup, or cross-border contracting </li> <li>Exposure to construction industry contracts, lien waivers, or project-based procurement </li> <li>Experience supporting a Deal Desk or Revenue Operations function </li> <li>Working knowledge of GDPR, CCPA, and other data privacy frameworks as applied to commercial agreements </li> </ul> Compensation:  The estimated pay ranges for this role are as follows: $85,000.00 - $115,000.00  The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors such as your skills, qualifications and experience. In addition to the salary you may be eligible for a corporate bonus which can range up to 30%.  Why Fieldwire?  The field-first construction platform for less busywork and more building. Trusted on 4M+ projects worldwide, Fieldwire by Hilti gives crews reliable access to plans, tasks, and updates on one simple platform. It unites the field and office around a single, transparent source of truth, keeping teams aligned from start to finish. Designed for easy adoption, crews gain real-time visibility into progress, clear ownership of work, and the context to make confident decisions. As part of the Hilti Group, Fieldwire combines deep construction expertise with modern digital innovation to deliver better outcomes on every job. Learn more at Fieldwire.com.   Where is the job located?  This role is on-site in San Francisco, California or fully remote in the United States. Our headquarters are based in beautiful San Francisco and our office is centrally located right off of Embarcadero Bart station.  --  Fieldwire is proud to be an Equal Opportunity Employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status or any other characteristic protected by law.

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