People Co-ordinator- Soho House Tokyo

<p><strong>Who We Are…</strong></p> <p>We are a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally. Soho House is a space for its diverse membership and teams to connect, grow, have fun and make an impact.</p> <p><strong>&nbsp;</strong></p> <p><strong>Opportunities for all…</strong></p> <p>Soho House was created to bring diverse communities of people together, and we take the same approach when building our teams. We thrive on differences and believe it is critical to our success as a global company. Soho House is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.</p> <p><strong>&nbsp;</strong></p> <p><strong>Job Purpose:</strong><span data-ccp-props="{}">&nbsp;</span></p> <p>The role of People Co-ordinator will provide professional HR support to the People team, employees, management, and the wider business. Reporting to the People Manager you&nbsp;will&nbsp;be the first point of contact for all employees and deal with&nbsp;day to day&nbsp;queries and requests. Additionally, you will&nbsp;manage and&nbsp;assist&nbsp;with administrative tasks, employee<span data-contrast="auto">&nbsp;</span><span data-contrast="auto">related activities, and&nbsp;maintain</span><span data-contrast="auto">&nbsp;</span><span data-contrast="auto">HR records.&nbsp;</span><span data-ccp-props="{}">&nbsp;</span></p> <p><span data-contrast="auto"><span data-ccp-props="{}">&nbsp;</span></span></p> <p><span data-contrast="auto">A key focus of the role will be resourcing and compliance&nbsp;and team engagement.</span></p> <p>&nbsp;</p> <p><strong>Key Accountabilities:</strong><span data-ccp-props="{}">&nbsp;</span></p> <ul> <li>To use&nbsp;our HR System to upload and onboard new starters ensuring data validation and accuracy.</li> <li>To drive attendance and participation for Learning &amp; Development trainings.</li> <li>To ensure the integrity of data in critical people systems and provide reporting and analysis as&nbsp;required&nbsp;to inform decision making.</li> <li>To&nbsp;maintain&nbsp;People noticeboards&nbsp;on a monthly basis.</li> <li>To create the&nbsp;annual well-being calendar and the scheduling and booking of this.</li> <li>To track&nbsp;and issue probation and anniversary reviews to managers and manage the process to ensure completion within set deadlines.&nbsp;&nbsp;</li> <li>To support all administration including contracts, onboarding, letters, updating HR system, references, payroll processing, exit interviews.&nbsp;</li> <li>Benefits and&nbsp;perks; ensure employees have available access to this information and this is&nbsp;maintained.</li> <li>To organise and&nbsp;co-ordinate&nbsp;the anniversary&nbsp;benefits&nbsp;for 2,5,10 and 15 years.</li> <li>To provide a professional and efficient process to ensure all starters&nbsp;andleavers are processed accurately.&nbsp;&nbsp;<span data-ccp-props="{}">&nbsp;</span></li> <li><span data-contrast="auto"> To managethe administration of the leaver process, conducting exit interviews and analysing data to provide reports and recommendations to stakeholders.&nbsp;</span><span data-ccp-props="{}">&nbsp;</span></li> <li><span data-contrast="auto"> To&nbsp;maintainup to date&nbsp;accurate&nbsp;records for all&nbsp;employees, completing audits when necessary &amp; ensuring GDPR compliance</span><span data-contrast="auto">.&nbsp;</span><span data-ccp-props="{}">&nbsp;</span></li> <li><span data-contrast="auto"> To provide supportto the People Partner and People Manager</span><span data-contrast="auto">.</span><span data-ccp-props="{}">&nbsp;</span></li> <li><span data-contrast="auto"> To screen and&nbsp;sourcecandidates for line level&nbsp;</span><span data-ccp-props="{}">&nbsp;</span></li> <li><span data-contrast="auto"> To support with the co-ordination&nbsp;of recruitment hiring days</span><span data-contrast="auto">.</span><span data-ccp-props="{}">&nbsp;</span></li> <li><span data-contrast="auto"> To support with delivering Induction and ensure all new starters&nbsp;receive Site Induction and Onboarding</span><span data-contrast="auto">.</span></li> </ul>