(HR) Senior People Operations Specialist

<h2><strong>About the Role:</strong></h2> <p>We're looking for a Senior HR Operations &amp; Payroll Specialist to own the full HR operations function in Poland. This is a hands-on, high-ownership role at the heart of the employee lifecycle - from onboarding to offboarding, payroll accuracy to compliance, and everything in between. We’re seeking a highly motivated individual who can help improve and automate our Poland processes and flex to support other European entities (E.g. NL + UK) when required (e.g. holiday coverage, large projects, etc.)</p> <p><strong>&nbsp;</strong></p> <h2>Ideal Candidate&nbsp;</h2> <ul> <li>At least <strong>5 years</strong> of experience in HR administration and payroll, ideally within an international environment.</li> <li>Solid understanding of <strong>Polish labor law</strong> regulations, payroll, compensation and benefits.</li> <li>English proficiency at a minimum B2 level.</li> <li>Strong google sheets skills, including formulas, pivot tables, and data analysis.</li> <li>Proactive approach with strong analytical thinking and problem-solving skills.</li> <li>High attention to detail and accuracy in maintaining records and data.</li> <li>Proactively identifying improvement opportunities and driving the necessary improvements.</li> <li>Strong organizational and time management skills, with the ability to prioritize effectively and meet deadlines.</li> <li>Ability to work independently in a fast-paced, dynamic environment while managing multiple responsibilities.</li> <li>Strong understanding of data confidentiality and compliance with payroll and labor law requirements.</li> <li>Experience with BambooHR, Jira, Google Suite, Slack, and Confluence is a plus</li> </ul> <h2><strong>Your responsibilities</strong></h2> <ul> <li>Own end-to-end HR operations for Poland</li> <li>Lead the monthly payroll cycle - from data collection and validation to coordination with our external payroll provider - ensuring accuracy every time</li> <li>Maintain audit-ready payroll records, employee documentation, and compliance with Polish labour law and regulatory requirements</li> <li>Serve as the primary point of contact for employee queries on HR admin and payroll, providing clear and timely responses (via JIRA)</li> <li>Administer occupational health processes, including issuing medical examination referrals</li> <li>Manage sick leave, maternity-related absences, and working time regulations in the system, ensuring compliance and smooth communication with employees and stakeholders</li> <li>Administer employee benefits across Poland, keeping programmes accurate and up to date</li> <li>Prepare and maintain country-specific employment templates and documentation in partnership with internal and external legal teams</li> <li>Run payroll controls and variance analysis to identify and resolve discrepancies before they become issues</li> <li>Keep BambooHR accurate and up to date — processing employee changes, promotions, transfers, and contract updates with precision</li> <li>Contribute to HR Operations projects including process improvements, automation initiatives, and system integrations</li> <li>Partner with cross-functional teams to deliver a consistent, seamless employee experience</li> </ul> <p>&nbsp;</p> <p>&nbsp;</p> <p>&nbsp;</p> <p><br><br></p>