Personal Assistant / Admin Assistant

• Serving mainly to the needs of the Key Management team.
• Manage complex schedule, including coordinating meetings, travel arrangements and event planning.
• Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
• Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients and partners.
• Prepare and review documentation, such as correspondence, reports and presentations.
• Conduct research and prepare materials for meetings, presentations and decision-making processes.
• Assist in meetings, e.g. taking minutes and preparing refreshments as needed.
• Handle travel arrangements such as flights, accommodation and ground transportation.
• Manage travel and expense reimbursements.
• Maintain accurate records and files.
• Involving and assisting in the day-to-day operations by supporting the administrative work.
• Any other tasks as may be required.
• Ensure at all times strict confidentiality of the job function and information that is confidential in nature.

Requirements

• Candidates with at least 1 year of experience as a Personal Assistant to a Senior Executive are preferred. However, fresh graduates with a diploma in secretarial studies or with relevant internship experience are also encouraged to apply.
• Comprehensive understanding of office management systems and applications.
• Exceptional planning and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• A qualification as a PA is advantageous.

Benefits

✨ Perks You’ll Love at Solarvest

• Medical & insurance coverage.
• Free office breakfast + 50% parking claims.
• Phone & wellness allowance every month.