Personal Assistant

Key Responsibilities

• Organising and managing a complex schedule of meeting and diary requirements, both internally and externally for members of the senior management team.
• Communicating with clients, scheduling calls, workshops, and arranging meeting agendas.
• Arranging business travel, including flights, transportation, accommodation and restaurants for senior management and other staff members.
• Meeting preparation including meeting room setup and management.
• Organising internal events and off-sites for various teams.
• Collation, preparation of presentations and proposals using Word, Excel and PowerPoint, including minute taking.
• Providing support to the Business Infrastructure & Operations team as required.
  
  

Skills, Knowledge and Expertise

• Attention to detail, excellent coordination, time management and organisational skills.
• Strong team player; supports colleagues and shares knowledge; interpersonal skills with the ability to build effective relationships at all levels.
• Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment.
• Ability to use initiative, forward thinking, and work under pressure, with a willingness to proactively take on new tasks.
• Advanced Microsoft Office skills, particularly Outlook (diary management), MS PowerPoint, Excel & Word.
• Fluent English (C1 level or above)
• Fluent Spanish (C2 level)
  
  

• Work experience as a PA or within a higher-level administrative position.
• Proven experience working for a fast-growing international consultancy or professional services business.
• Proven work experience managing complex meeting schedules across multiple time zones.

What we offer