Personal Assistant (Part-Time)

<div class="job-preview job-details__preview container" data-test-component="job-preview"> <div class="job-preview__job-details"> <div class="job-preview__description " data-test-description=""> <h3>About the Role</h3> <p>We are looking for a reliable, discreet, and highly organised <strong>Personal Assistant</strong> to provide part-time support in Geneva.</p> <p>This role is primarily focused on personal assistance, day-to-day coordination, administrative support, scheduling, and communication. The ideal candidate is proactive, detail-oriented, comfortable handling confidential matters, and able to work independently with minimal supervision.</p> <p>Experience in <strong>academic organisations, universities, research institutions, or education-related environments</strong> would be considered a strong advantage.</p> <h3>Duties and Responsibilities:</h3> <ul> <li>Provide day-to-day personal and administrative support.</li> <li>Manage calendars, appointments, meetings, and personal schedules.</li> <li>Coordinate travel arrangements, reservations, logistics, and related documentation.</li> <li>Support with personal errands, coordination with service providers, and household or lifestyle-related tasks where needed.</li> <li>Prepare, organise, and maintain documents, records, and correspondence.</li> <li>Handle confidential information with a high level of discretion and professionalism.</li> <li>Communicate with internal and external stakeholders<strong> in English and French. </strong></li> <li>Assist with event, meeting, or visit coordination when required.</li> <li>Support expense tracking, invoices, payments, and basic administrative follow-up.</li> <li>Ensure smooth coordination between different parties and timely completion of tasks.</li> </ul> <h3>Qualifications and Experience:</h3> <ul> <li>Previous experience as a <strong>Personal Assistant</strong>, <strong>Executive Assistant</strong>, or in a similar support role.</li> <li><strong>Fluent in English and French, both written and spoken.&nbsp;</strong></li> <li><strong>Based in Geneva or able to work regularly from Geneva. </strong></li> <li>Strong organisational and time-management skills.</li> <li>High level of discretion, confidentiality, and reliability.</li> <li>Ability to manage multiple priorities and work independently.</li> <li>Strong communication and interpersonal skills.</li> <li>Flexible, hands-on, and service-oriented approach.</li> <li>Good knowledge of Microsoft Office and general digital tools.</li> </ul> <h3>Preferred Qualifications</h3> <ul> <li>Experience working in an <strong>academic organisation</strong>, university, research institution, educational foundation, or similar environment.</li> <li>Familiarity with international environments and multicultural communication.</li> <li>Experience supporting senior-level individuals or private clients.</li> </ul> </div> </div> </div>