Personal Assistant

Personal Assistant

About the role

• Organized. Strategic. Adaptable to any climate. If this sounds like you, this could be a perfect match! A unique Personal Assistant opportunity directly supporting a busy CEO of a Canadian company.

• This isn’t a standard admin or 9-5 job.  We need a proactive, sharp, and adaptable assistant who thrives in a fast-moving environment. Your job is to keep the CEO organized and play a critical role as the executive’s organizational anchor.

• Keep projects moving forward, and make sure things get done before they ever hit their plate. You’ll be directly involved in every part of the business, partnerships to clients.

• This role provides essential administrative, governance, and communications support that contributes directly to the effectiveness of leadership and the delivery of services to the clients.

What you'll do

• Manage the CEO’s priorities, clients, accounts, work with confidential documents and make sure nothing slips through the cracks.

• Keep projects on track, flag issues early, and follow up with team members.

• Travel with the CEO in and out of province and set up business meetings.

• Draft and respond to emails, handle communication with contractors, partners, and external stakeholders.

• Research opportunities (partners, trends, tools) and present findings.

• Take tasks as far as possible before they reach the CEO; follow through to completion

• Track deadlines and follow up on action items.

• Liaise with internal departments and external partners.

Qualifications

• 3+ years of experience as an Executive Assistant, Operations Manager, or in a similar role in a fast-paced environment
• Highly organized and detail-oriented, with strong follow-through
• Excellent communication skills (written and verbal)
• Proactive mindset — able to identify and complete tasks without needing direction
• Tech-savvy and comfortable using Microsoft Office, Gmail, Google Workspace, CRM systems, QuickBooks, and project management tools
• Strong work ethic with a positive, go-getter attitude
• Must be based in Vancouver or the Lower Mainland and hold a valid Class 5 driver’s license with a clean abstract
• Must be willing to travel in and out of province
• Ability to speak Cantonese and/or Mandarin is considered an asset

Salary Range: $45k to start