Personal Assistant to the Managing Partner

bbf: is one of the leading and fastest growing companies in the property market in Cyprus and Greece, offering its clients such services, as property sales, rentals, management, construction, and other related services.  Currently, bbf: is enlarging its internal staff, and we are looking for a Personal Assistant to the Managing Partner for our office in Athens.

Key Responsibilities

• ⁠ ⁠Provide high-level administrative and organizational support to the MAnaging Partner, ensuring smooth day-to-day operations.
• ⁠ ⁠Coordinate and oversee office systems and infrastructure, including communication tools, CRM platforms, and digital resources.
• ⁠ ⁠Maintain and monitor internal records, documentation, and filing systems with accuracy and confidentiality.
• ⁠ ⁠Support the preparation and management of property listings, client records, reports, and internal documentation.
• ⁠ ⁠Act as a central point of coordination for incoming leads, ensuring proper registration, allocation, and follow-up.
• ⁠ ⁠Assist in the preparation of regular business reports and performance summaries for senior management.
• ⁠ ⁠Liaise with internal departments and external partners, including coordination of payments with the accounting team.
• ⁠ ⁠Prepare and review key documents such as tenancy agreements, powers of attorney, and management agreements.
• ⁠ ⁠Facilitate communication between management, sales teams, and external stakeholders.
• ⁠ ⁠Manage schedules, meetings, and occasional travel arrangements for the Office Director.
• ⁠ ⁠Ensure the office environment remains professional, organized, and welcoming at all times.
• ⁠ ⁠Handle incoming communications (calls, emails, visitors), ensuring prompt and professional responses.
• ⁠ ⁠Oversee office supplies, deliveries, and courier services.
• ⁠ ⁠Provide general administrative support, including document handling, correspondence, and ad hoc tasks.

Requirements

• ⁠ ⁠Strong communication and interpersonal skills.
• ⁠ ⁠Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• ⁠ ⁠Fluency in English and Greek is essential; Russian will be considered an advantage.
• ⁠ ⁠Excellent organizational and time-management abilities with attention to detail.
• ⁠ ⁠Ability to multitask, prioritize, and work effectively under pressure.
• ⁠ ⁠Professional, discreet, and proactive approach to work.
• ⁠ ⁠Team-oriented mindset with a supportive and adaptable attitude.
• ⁠ ⁠Previous experience in administrative support, coordination, or a similar role will be considered an advantage.

 

 We offer:

• Young, dynamic, and friendly working environment.

• Competitive compensation package
• Career perspectives within a fast growing business environment

 

At bbf:, our values shape everything we do.

We are sharp in our thinking, creative in our approach, and emotionally intelligent in how we connect with others. Our team is known for being reliable and consistently energetic, bringing passion and precision to every project.

These values guide our culture, drive our decisions, and define what it means to be part of bbf:.