Procurement Coordinator

Primary Purpose of Role

The Procurement Coordinator is responsible for:

• International Purchase Order creation and maintenance for selected brands and/or suppliers.

Key Skills, Qualifications & Experience

Prerequisite Skills:

• Proficient Microsoft Office suite: Outlook, Excel and Word.

• Strong communication and interpersonal skills.

• Ability to work to deadlines and work in a fast-paced environment.

• Strong organising skills and ability to multitask.

Preferred Experience:

• Minimum 1-2 years of experience in administration.

• Previous Procurement or Order Management, preferred.

• Experience in a fast-paced retail environment, preferred.

• Experience using an ERP system (e.g. M3), an advantage.

Key Result Areas and Responsibilities

A. Creation and Maintenance of International Purchase Orders

• Create Purchase Orders and send them to suppliers.

• Ensure PO’s are confirmed within timeline and production schedules are tracking to stakeholders requirements.

• Purchase Order Maintenance - align with stakeholders and update M3.

• Assist and chase where necessary Booking Requests from Suppliers.

• Assist suppliers with queries regarding the Supplier Label Portal, including supplier set-up.

• Create data quality report and action any issues.

• Respond to queries from Wholesale and Merchandise team on Purchase Order queries.

• Update Wholesale tracker for key customers.

• Assist the Finance Team with invoice queries.

• Check the demand not covered by stock and rectify by placing Purchase Orders or advising the relevant contact.

• Place stock orders as advised by Brand Planner or other stakeholders.

• Update safety stock in M3, as required.

B. Continuous Improvement

• Support wider Procurement Team by creating continuous improvements to reduce manual tasks.

• Support necessary changes in processes to allow for ease of requirements.

• Assist with other tasks or projects, as directed by the Procurement Team Leader or Manager.