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Project Administrator
Overwatch
West VirginiaOn-site3w ago
- Employment
- Full-time
About the role
- Provide day-to-day administrative support to the onsite project and construction management teams.
- Coordinate project-related logistics including meeting scheduling, workspace coordination, and team communications.
- Maintain organized project records, trackers, and administrative documentation.
- Assist with preparation and distribution of reports, meeting notes, and project correspondence.
- Coordinate onboarding activities for new project personnel including workspace setup, orientation logistics, and access coordination.
- Support offboarding activities including badge deactivation, workspace turnover, and equipment coordination.
- Partner with internal teams to ensure a smooth onboarding and transition experience for project staff and contractors.
- Maintain efficient office operations for the project site, including supply inventory, office organization, and workplace coordination.
- Monitor and replenish office supplies, snacks, beverages, and administrative materials as needed.
- Coordinate with vendors and suppliers to ensure timely deliveries and operational continuity.
- Issue and manage employee and contractor badges and site access credentials.
- Serve as a point of contact for badge requests, access issues, and security coordination.
- Work closely with site security and facilities teams to maintain compliance with project access protocols.
- Receive, organize, and distribute incoming mail, packages, and project deliveries.
- Coordinate outgoing shipments, courier services, and delivery tracking.
- Support logistics coordination for project-related materials and office needs.
- Coordinate workspace assignments, seating charts, and office layout adjustments as project teams expand.
- Liaise with building management and facilities vendors regarding maintenance requests and office functionality.
- Support compliance with workplace safety, cleanliness, and operational standards within a construction-adjacent environment.
- Foster a professional, organized, and welcoming project office environment.
- Support occasional team meetings, onsite events, and employee engagement activities.
- Act as a reliable and approachable resource for employees, contractors, and visitors onsite.
- 3+ years of experience in project administration, office administration, construction administration, or related support functions.
- Strong organizational and multitasking abilities with exceptional attention to detail.
- Excellent communication and interpersonal skills with a proactive, customer-service-oriented approach.
- Ability to work effectively in a fast-paced, evolving construction or mission-critical environment.
- Experience coordinating administrative processes across multiple teams and stakeholders.
- Proficiency with Microsoft Office Suite, Outlook, Teams, and other common workplace tools.
- Experience supporting data center, mission-critical, or large-scale construction projects.
- Familiarity with construction project environments and contractor coordination.
- Experience working with vendors, facilities teams, and site security processes.
- Prior experience supporting onsite project teams in a field or construction setting.
- Local to the West Virginia area preferred.
- Must be able to walk, stand, stoop, twist, bend, and climb stairs or ladders for extended periods while navigating uneven, unpaved, or obstructed terrain.
- Must be able to lift, carry, push, or pull up to 50 pounds on an occasional basis.
- Must be able to drive between job sites and access all areas of an active construction zone, including raised platforms, scaffolding, and confined spaces.
- Must be able to tolerate exposure to outdoor weather conditions, dust, and construction-related noise, vibrations, and odors.
- Must be able to communicate effectively with contractors, engineers, and site personnel, and maintain situational awareness in high-activity environments.
- Personal protective equipment (PPE), including hard hats, safety vests, hearing protection, and steel-toe boots, is required.
- Must have sufficient visual acuity to read drawings, specifications, and safety signage, and to observe site activity.
Perks & benefits
- 401k
- Vision Insurance
- Dental Insurance
- Medical Insurance
- Paid Time Off
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