Project Assistant

Essential Duties

• Maintain accurate and up-to-date project, equipment, and procurement data within internal systems such as SharePoint and Coupa; ensure consistency and reliability of information across MEQ and Power team workflows
• Organize and manage electronic and physical project documentation, ensuring efficient tracking and retrieval of equipment records, vendor information, and project files
• Coordinate and support MEQ and Power team meetings by scheduling, preparing agendas, capturing action items, and documenting key decisions to keep projects aligned and progressing
• Assist in the development and distribution of project-related reports, status updates, presentations, and internal communications to support team coordination and client deliverables
• Support procurement and equipment tracking efforts by coordinating documentation, maintaining vendor communications, and assisting with purchase-related processes across project phases
• Collaborate with engineers, project managers, and vendors to ensure timely updates, accurate documentation, and clear communication related to major equipment and project milestones
• Assist with onboarding new team members by coordinating access, training materials, and team resources to ensure a smooth integration into MEQ and Power workflows
• Provide general administrative and operational support, including calendar coordination, email follow-ups, and internal process management, to maintain efficient day-to-day team operations

Skills, Knowledge and Expertise

• High school diploma or equivalent required; additional education or coursework in business, administration, or a related field preferred
• Minimum of two years of administrative, project coordination, or support experience; preferably within engineering, construction, or technical environments
• Proficiency in Microsoft Office and Windows-based applications, with the ability to manage spreadsheets, documentation, and communication tools effectively
• Strong organizational skills with a high attention to detail, particularly in maintaining accurate project, equipment, and procurement-related data
• Ability to collaborate effectively with cross-functional teams, including engineers, project managers, and external vendors
• Clear and professional communication skills, with the ability to support internal coordination and external vendor interactions
• Demonstrated integrity, accountability, and the ability to handle sensitive or project-related information with discretion
• Proactive, approachable, and team-oriented mindset with a strong commitment to supporting project success and operational efficiency
•  Ability to prioritize tasks, manage multiple responsibilities, and work independently within a fast-paced, deadline-driven environment

ISG Employee Owner Benefits

• Medical, dental, and vision
• Paid time off, pro-rated amount available on your start date
• Paid holidays and paid volunteer time
• Paid parental leave
• Bi-annual profit sharing
• Employee Ownership Stock Plan (ESOP)
• 401K retirement plan
• Life insurance
• HSA and FSA options
• Bereavement leave
• Supplemental voluntary benefits
• Short term and long-term disability
• Parking reimbursement, varies on office location