Project Controls Manager

What You Will Do

• Under the direction of the PMO Lead, set the project brief, strategic schedule and procurement strategy.
• Track and report project progress against project brief. 
• Track design and schedule changes, supporting the Project Manger to actively mitigate associated risks.

• With support of the PMO Lead, undertake regular project progress meetings with the Project Manager.
• Participate in client stakeholder meetings as required. These will be led by the PMO Lead.

• Implement standard document folder structures and templates for use across all workstreams.
• Maintain confidentiality of all project information.
• Assist the PMO Lead during project audits as needed.
• Process and control all project document types on a day-to-day basis. Check information is accurate, meets quality standards and received in a timely manner.
• File all electronic documents in accordance with the established document storage procedures.
• Adhere to the PMO’s document lifecycle procedures, processes and as required by the PMO Lead.
• Assist in implementing new and improving existing document management systems and processes.
• Communicate changes to document control procedures or other relevant information to the project/workstream teams, as agreed with the PMO Lead.

• Liaise with and distribute project-related information with the project team(s) and external parties as required.
• Using information supplied by the project team, produce regular project reports as required by the Project Director(s). 

• Support the PMO Lead to deliver training to project teams and individuals in project documentation processes and reporting protocols, including quality standards and systems training as required.
• With inputs from the Project Manager, monitor vendor performance against project brief and contract obligations. 

• Assist Project Managers in vendor selection process and appointments.
• Track vendor appointment progress.
• Collate and store vendor appointment documentation.
• Manage project invoice processes. 

• Perform administrative tasks as required by the PMO Lead.

Experience and skills required:

• Degree educated (e.g. BA, BSc or equivalent experience)
• Experience working in the construction industry, with an understanding of commercial fit-out project lifecycles preferred
• Strong written and oral communication skills; able to liaise with stakeholders on all levels, lead workshops and present to project teams
• Strong written and oral communication skills
• Proficient in Microsoft Office suite
• Experience in developing and updating schedules, project change logs and risk registers
• Able to plan and structure reports and presentations to convey information in a clear and concise manner
• Detail-focussed and well organised
• Time-oriented approach to handling workload and queries
• Ability to proactively manage processes
• Ability to build successful working relationships in virtual environments 
• Ability to deliver high quality work in challenging timeframes
• Experience in the following platforms is also beneficial:
  • Microsoft Project
  • Asta Powerproject 
  • PowerBI
  • Autodesk Construction Cloud
  • Aconex

About Us