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About the role
<div class="content-intro"><p> </p>
<p class="x_MsoNormal"><span data-olk-copy-source="MessageBody">Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.<br> <br>Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.<br> <br>As we continue to grow, we’re focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what’s possible. At Apex, you don’t just join a company, you help shape what comes next.<br></span></p>
<p class="x_MsoNormal"> </p></div><p><strong><span data-contrast="auto">Job Summary:</span></strong><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":0}"> </span></p>
<p><span data-contrast="auto">The Project Coordinator for Post Construction Services plays a crucial role in being a liaison between the project accounting team and the project management team. They are responsible for ensuring that all billing processes, job setups, and contract reviews are conducted accurately and timely. They are also responsible for maintaining strong relationships with clients and resolving any project-related administrative issues that may arise. This role requires excellent organization, as well as a strong attention to detail, and the ability to improve processes and procedures. </span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":0}"> </span></p>
<p><strong>Your Responsibilities as a Project Coordinator:</strong></p>
<ul>
<li><span data-contrast="auto">Create new project set ups for the Project Managers. Make sure that they are completed timely and accurately and provided to the project accounting team for entry into the company’s accounting system. </span><span data-ccp-props="{"335559739":0}"> </span></li>
<li><span data-contrast="auto">Review contracts, recommend changes, and provide definitive version to senior leadership for signature.</span><span data-ccp-props="{"335559739":0}"> </span></li>
<li><span data-contrast="auto">Create change orders for the PMs, send to client, follow up. </span><span data-ccp-props="{"335559739":0}"> </span></li>
<li><span data-contrast="auto">Work in close collaboration with the project accounting team as well as the project managers and sales team, to ensure that the billing processes are aligned with overall business objectives and client satisfaction goals.</span><span data-ccp-props="{"335559739":0}"> </span></li>
<li><span data-contrast="auto">Monitor and manage the AR aging for the Project Managers, especially the accounts past due 90+ days and lead the collection efforts to ensure timely collection of funds from clients for services performed. </span><span data-ccp-props="{"335559739":0}"> </span></li>
<li><span data-contrast="auto">Address and resolve client inquiries and disputes regarding administrative issues, provide excellent customer service and maintain positive relationships.</span><span data-ccp-props="{"335559739":0}"> </span></li>
<li><span data-contrast="auto">Manage Prevailing Wage DAS forms for apprentice and similar Prevailing Wage needs. </span><span data-ccp-props="{"335559739":0}"> </span></li>
<li><span data-contrast="auto">Perform other duties and/or complete other projects assigned by senior leadership team.</span><span data-ccp-props="{"335559739":0}"> </span></li>
<li><span data-contrast="auto">Create/amend Bluebeam maps for PMs.</span><span data-ccp-props="{"335559739":0}"> </span></li>
<li><span data-contrast="auto">Help Project Managers with daily scheduling.</span><span data-ccp-props="{"335559739":0}"> </span></li>
<li><span data-contrast="auto">Help responding to emails.</span><span data-ccp-props="{"335559739":0}"> </span></li>
<li><span data-contrast="auto">Review of profit and loss for jobs for Project Managers.</span><span data-ccp-props="{"335559739":0}"> </span></li>
</ul>
<p><strong>What we're looking for:</strong></p>
<p><strong><span data-contrast="auto">Knowledge, Skills, and Abilities:</span></strong><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":0}"> </span></p>
<ul>
<li><span data-contrast="auto">Proficient in Microsoft Excel.</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":80}"> </span></li>
<li><span data-contrast="auto">Excellent oral and written communication skills.</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":80}"> </span></li>
<li><span data-contrast="auto">Sound analytical and critical thinking skills.</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":80}"> </span></li>
</ul>
<p><strong><span data-contrast="auto">Educational & Experience:</span></strong><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":0}"> </span></p>
<ul>
<li><span data-contrast="auto">2 years of project coordination experience.</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":80}"> </span></li>
<li><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":80}">High School Diploma or equivalent. </span></li>
<li><span data-contrast="auto">Work experience in accounting preferred. </span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":80}"> </span></li>
<li><span data-contrast="auto">Construction industry experience preferred.</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":80}"> </span></li>
<li><span data-contrast="auto">DelTek ERP and HubSpot software experience preferred.</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":80}"> </span></li>
</ul>
<p><strong><span data-contrast="auto">Work Environment & Physical Requirements:</span></strong><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":0}"> </span></p>
<ul>
<li><span data-contrast="auto">Work is performed in a typical indoor office environment.</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":80}"> </span></li>
<li><span data-contrast="auto">Prolonged periods of sitting at a desk and working on a computer.</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":80}"> </span></li>
<li><span data-contrast="auto">Must be able to lift and carry office items (e.g., paper, laptops, etc.) up to 15 pounds. </span><span data-ccp-props="{"335551550":6,"335551620":6,"335559739":0}"> </span></li>
</ul>
<p><strong>Why you'll love working with us:</strong></p>
<ul>
<li>Company-subsidized medical and dental.</li>
<li>Company-paid life, short, and long-term disability.</li>
<li>401k match, tuition assistance, and more.</li>
<li>Cross-training and the ability to work on a variety of projects.</li>
<li>Performance-based bonuses or other incentives.</li>
<li>Working with the best and brightest in the industry.</li>
<li>2,000+ employee national firm with 70+ locations across the US.</li>
</ul>
<p> </p>
<div data-ccp-timestamp="1739982409275">
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<td style="width: 263pt; height: 14.25pt;" width="351" height="19">Apex Job Title: Project Manager</td>
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<p>Req ID: 11734</p>
<p>#LI-BS1</p><div class="content-pay-transparency"><div class="pay-input"><div class="title">Hourly Expected Pay Range</div><div class="pay-range"><span>$25</span><span class="divider">—</span><span>$27 USD</span></div></div></div><div class="content-conclusion"><p>We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact Talent@apexcos.com or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer</p>
<p><em>TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career’s sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.</em></p></div>
Perks & benefits
- 401k
- Pension Matching
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