Project Coordinator- Retail Media

<p><span style="font-weight: 400;"><a href="https://www.takealot.com/">takealot.com</a>, South Africa's leading online retailer, is looking for a highly talented Project Manager-Retail Media to join our Retail Media&nbsp; Team in Cape Town.</span></p> <p>We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.</p> <p>This position reports to the<strong> Group Executive: Advertising</strong></p> <p><strong>Your responsibilities will include:</strong></p> <p>Brand Presence &amp; Social Media Marketing</p> <ul> <li>Execute LinkedIn content calendar and posting schedule to position our retail media team as industry thought leaders</li> <li>Coordinate regular content posts showcasing team achievements, case studies, industry insights, and company culture</li> <li>Collaborate with team members to gather success stories, client wins, and expertise for social sharing</li> <li>Monitor engagement metrics and provide insights to support content strategy optimization</li> <li>Coordinate submission processes for identified speaking opportunities, awards, and PR initiatives</li> <li>Manage other relevant social media channels and professional platforms as needed</li> </ul> <p>Content &amp; Design Collaboration</p> <ul> <li>Act as primary liaison between retail media team and content/design teams</li> <li>Brief content team on marketing material needs, messaging priorities, and brand guidelines</li> <li>Coordinate with design team on visual asset creation for presentations, social media, and marketing collateral</li> <li>Manage content approval workflows and ensure timely delivery of creative assets</li> <li>Maintain brand consistency across all team communications and materials</li> </ul> <p>Retail Media Marketing Materials Management</p> <ul> <li>Own the upkeep and version control of all pitch decks, ensuring latest capabilities, case studies, and performance data are reflected</li> <li>Regularly audit marketing materials (one-pagers, capability decks, client presentations) for accuracy and relevance</li> <li>Coordinate quarterly reviews of all sales enablement materials with stakeholders</li> <li>Create and maintain a centralized repository for marketing assets and templates</li> <li>Ensure all materials align with corporate brand guidelines and messaging frameworks</li> </ul> <p>Internal Onboarding &amp; Documentation</p> <ul> <li>Develop and maintain comprehensive onboarding documentation for new retail media team members</li> <li>Create welcome guides, process documentation, and resource directories for new hires</li> <li>Coordinate onboarding schedules including introductory meetings, training sessions, and system access</li> <li>Maintain updated internal wiki/knowledge base with team processes, tools, and best practices</li> <li>Document standard operating procedures (SOPs) for key team workflows</li> <li>Gather feedback from new joiners to continuously improve the onboarding experience</li> <li>Partner with HR to ensure seamless integration of company-wide and team-specific onboarding</li> </ul> <p>Website Content Management</p> <ul> <li>Coordinate with web team to ensure retail media section features current offerings, case studies, and team information</li> <li>Prepare content briefs for website updates based on stakeholder direction</li> <li>Source and prepare content inputs (copy, images, videos) for website publication</li> <li>Monitor website analytics and report on content performance</li> <li>Ensure website reflects latest product launches, partnership announcements, and thought leadership</li> </ul> <p>Online Academy &amp; Educational Content</p> <ul> <li>Liaise with team subject matter experts to gather feedback and coordinate identified improvements to online academy content</li> <li>Support content development process for training modules, tutorials, and educational resources</li> <li>Work with instructional designers and content creators to refresh existing academy materials</li> <li>Collect user feedback and stakeholder input on academy offerings</li> <li>Track academy engagement metrics and report on performance</li> </ul> <p>Event Planning &amp; Execution</p> <ul> <li>Plan and execute team events including client workshops, networking events, webinars, and industry conferences</li> <li>Manage event logistics from concept through post-event follow-up (venue selection, catering, A/V, attendee management)</li> <li>Coordinate speaking opportunities and booth presence at industry conferences</li> <li>Create event marketing materials and promotional campaigns</li> <li>Manage event budgets, vendor relationships, and attendee communications</li> <li>Organize internal team events and celebrations</li> </ul> <p>Merchandising &amp; Corporate Gifts</p> <ul> <li>Source, design, and manage branded merchandise inventory (apparel, promotional items, office supplies)</li> <li>Coordinate corporate gift programs for clients, prospects, and partners</li> <li>Manage relationships with merchandise vendors and ensure quality standards</li> <li>Track inventory levels and coordinate reorders as needed</li> <li>Develop seasonal gifting strategies aligned with key business moments</li> </ul> <p>Budget Management &amp; Vendor Administration</p> <ul> <li>Process invoices and purchase orders for marketing activities, events, and merchandise</li> <li>Manage vendor contracts and payment schedules to ensure timely processing</li> <li>Track departmental spending against budget and flag discrepancies</li> <li>Maintain organized records of all financial transactions and vendor agreements</li> <li>Reconcile monthly expenses and provide budget status reports</li> <li>Coordinate with finance team on payment approvals and documentation</li> </ul> <p><strong>Qualification &amp; Experience:</strong></p> <ul> <li style="font-weight: bold;"><strong>Minimum National Diploma in Marketing, Business, Project Management</strong></li> <li style="font-weight: bold;"><strong>3 - 5 years coordinator project management or advertising experience</strong></li> <li style="font-weight: bold;"><strong>Project management software (Asana, Trello, Monday.com, etc.)</strong></li> <li style="font-weight: bold;"><strong>Microsoft Office Suite / Google Workspace (advanced)</strong></li> <li>Social media management platforms</li> <li>Analytics tools (web analytics, social media insights)</li> <li>Design collaboration tools (Figma, Canva, etc.)</li> <li style="font-weight: bold;"><strong>Basic knowledge of Looker Studio or other reporting tools (Power Bi, Tableau) for data extraction and success measurement</strong></li> <li>Training material coordination</li> <li style="font-weight: bold;"><strong>Advanced Google slides / PowerPoint skills</strong></li> </ul> <p><strong>Attributes Required</strong><span style="font-weight: 400;">:</span></p> <ul> <li>Demonstrable and proactive planning experience: content calendar, project management</li> <li>Attention to detail: can create water-tight Standard Operating Process documentation</li> <li>Strong communication skills: the ability to collaborate across departments and create clear briefs</li> <li>Time management: can prioritize at scale, track deadlines</li> <li>Planning: End-to-end event planning</li> <li>Excellent written and verbal communication</li> <li>Stakeholder management across all levels</li> <li>Team player: Cross-functional collaboration abilities</li> <li>Vendor and partner relationship management</li> <li>Brand positioning understanding</li> <li>Problem-solving capabilities</li> <li>Ability to simplify complex marketing terms to a relevant audience</li> </ul> <p><strong>The Environment</strong><span style="font-weight: 400;">:&nbsp;</span></p> <ul> <li><span style="font-weight: 400;"> takealot.com employees are entrepreneurial and dynamic, smart, customer- centric, fun and have the shared ambition of takealot.com being the leading e- commerce company in Africa.&nbsp;</span></li> <li><span style="font-weight: 400;"> We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve.&nbsp;</span></li> <li><span style="font-weight: 400;"> We are short on ego and high on output.&nbsp;</span></li> <li><span style="font-weight: 400;"> We are doers and not only thinkers, its all in the execution after all.&nbsp;</span></li> <li><span style="font-weight: 400;"> We love what we do and what we are creating</span><span style="font-weight: 400;">. </span></li> <li>We seek to employ an <strong>Extra Ordinary Mind </strong>who&nbsp;<span style="font-weight: 400;">is </span>Smart, has Integrity,&nbsp;<span style="font-weight: 400;">and </span>is Hardworking.&nbsp;</li> </ul> <p><span style="font-weight: 400;">If you meet the above you are an </span><strong>Extraordinary Mind </strong><span style="font-weight: 400;">so come and join us!&nbsp;</span></p> <p style="text-align: center;"><strong><em><span style="font-weight: 400;">Takealot Group is an Equal Opportunity Employer. We encourage applicants from the previously disadvantaged groups and people with disabilities, to apply</span></em><span style="font-weight: 400;">.</span></strong></p>