Project Specialist I

<div class="content-intro"><p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">McAdams is a full-service land planning, landscape architecture, civil engineering, transportation, and geomatics firm located in North Carolina, South Carolina, Texas, and Florida. We seek to partner with our clients to create meaningful experiences through inspired design. Our employees are what make McAdams different. We bring experiences to the forefront of everything we do, and to do that takes special people.</span></p></div><p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;"><span style="font-weight: bold; font-family: arial, helvetica, sans-serif; font-size: 10pt;">Position Overview</span></p> <p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">The Project Specialist I is a driven, high-impact individual dedicated to the success of their practitioner team. With </span><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">a deep understanding of their assigned service line’s operations, Project Specialist I’s bring a sharp eye for </span><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">spotting inefficiencies and the industry know-how needed to provide solutions. Their strategic mindset and </span><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">problem-solving abilities make them essential both for supporting daily business functions and acting as change </span><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">agents during periods of growth.</span></p> <p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;">&nbsp;</p> <p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;"><span style="font-weight: bold; font-family: arial, helvetica, sans-serif; font-size: 10pt;">Key Responsibilities</span></p> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Prepare draft proposals and change orders; support project setup and change order requests in McAdams </span>Project Intake Portal.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Identify required submittal components by jurisdiction; populate submittal applications (including required </span>forms, payments, supporting documentation and municipal checklists); coordinate with administrative staff for submittal preparation and courier logistics for physical submittals.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Provide quality control for submittals by reviewing deliverables, enforcing checklists, and ensuring </span>resubmittals address all comments.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Track digital and hard copy submittals; under guidance of project managers, follow up with municipalities to </span>monitor progress.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Provide high-level support for project managers in navigating the permit approval process with regulatory </span>agencies and clients.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Draft and maintain project schedules; monitor key deadlines and milestones; identify potential scop </span>changes that may require a change order or impact anticipated schedules.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Attend client meetings to capture project context, document client decisions, and generate action items for </span>distribution.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Build and maintain rapport with clients and municipalities; proactively communicate with stakeholders to </span>resolve issues and protect project timelines and budgets.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Receive and log municipal comments and distribute them to project teams.</span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Streamline communication across all project stakeholders internal and external to McAdams; exemplify best </span>communication practices, promote the use of established project communication SOPs, and drive adaptation of innovative project collaboration tools.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Partner with project managers and McAdams Business Analytics team to produce tailored municipal </span>schedule templates for reuse within the service line.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Ensure all documents are properly stored in accordance with McAdams’ document retention policy.</span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Serve as a resource for Project Coordinator and Administrative Specialists by answering questions and </span>sharing process knowledge.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Complete other duties as assigned.</span></li> </ul> <p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;">&nbsp;</p> <p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;"><span style="font-weight: bold; font-family: arial, helvetica, sans-serif; font-size: 10pt;">Skills + Experience </span></p> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Minimum 4 years of experience in a Project Coordinator or similar role </span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Previous experience in an A/E/C (Architecture, Engineering, and Construction) firm required </span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">High school diploma or equivalent required; associate’s degree or technical coursework in planning, civil </span>engineering, construction management, or a related field preferred.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Understanding of project financial management (including project cost accounting) </span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Strong understanding of municipal permitting processes, workflows, and submittal requirements across </span>multiple jurisdictions.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Advanced proficiency in Microsoft Project, Microsoft Planner, Microsoft Word, Microsoft Excel and Microsoft </span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Teams strongly preferred </span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Exceptional organizational skills with strong attention to detail</span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Excellent written and verbal communication skills</span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Ability to manage multiple deadlines simultaneously in a fast-paced environment</span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Demonstrated critical thinking and problem-solving skills </span></li> </ul> <p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;">&nbsp;</p> <p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;"><span style="font-weight: bold; font-family: arial, helvetica, sans-serif; font-size: 10pt;">Work Environment + Physical Demands</span></p> <p style="margin: 0in; font-family: Calibri; font-size: 11.0pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">The characteristics described below are representative of those encountered while performing the essential </span><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">functions of this position. When properly requested and when feasible (without undue hardship to the company), </span><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">reasonable accommodations will be made to enable individuals with disabilities to perform essential job </span><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">functions.</span></p> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Work will primarily be in an office setting with limited opportunities to be exposed to adverse environmental conditions.</span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Work will be primarily working with fingers by picking, pinching, typing, and grasping often with repetitive </span>motion.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Must have visual acuity for viewing a computer screen, the ability to talk, hear and sit for extended periods of </span>time.</li> </ul> <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Must be able to carry, lift and push/pull up to 5 pounds frequently and up to 30 pounds occasionally. </span></li> <li style="margin-top: 0px; margin-bottom: 0px; vertical-align: middle; font-family: arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Additional physical duties may be required as necessary</span></li> </ul> <p>&nbsp;</p><div class="content-conclusion"><p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">McAdams is an equal opportunity employer. &nbsp;All qualified candidates will receive consideration for employment without regard for race, color, religion, gender (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran's status, or any other legally protected status.</span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">If you need assistance with our online application system process, please contact the Human Resources Team at 919.361.5000 or hrteam@mcadamsco.com.&nbsp;</span></p> <p><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Please read these notices for important information regarding applying for work with McAdams.</span></p> <ul> <li><a href="https://mcadamsco.com/wp-content/uploads/2024/02/Know-Your-Rights_-Workplace-discrimination-is-illegal.pdf">Know Your Rights: Workplace Discrimination is Illegal</a></li> <li><a href="https://mcadamsco.com/wp-content/uploads/2024/02/E-Verify-Participation-Poster-English-and-Spanish.pdf">E-Verify (English/Spanish)</a></li> <li><a href="https://mcadamsco.com/wp-content/uploads/2024/02/Right-to-Work-Poster.pdf">Right to Work (English/Spanish)</a></li> </ul></div>