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About the role
<div class="content-intro"><p> </p>
<p class="x_MsoNormal"><span data-olk-copy-source="MessageBody">Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.<br> <br>Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.<br> <br>As we continue to grow, we’re focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what’s possible. At Apex, you don’t just join a company, you help shape what comes next.<br></span></p>
<p class="x_MsoNormal"> </p></div><p><span data-contrast="none"><span data-ccp-parastyle="Body Text">Apex Companies LLC is </span><span data-ccp-parastyle="Body Text">seeking</span><span data-ccp-parastyle="Body Text"> a highly motivated administrative professional to provide </span><span data-ccp-parastyle="Body Text">both office administrative support and project </span><span data-ccp-parastyle="Body Text">support </span><span data-ccp-parastyle="Body Text">for a variety of departments within our Vancouver, Washington office</span><span data-ccp-parastyle="Body Text">. </span><span data-ccp-parastyle="Body Text">Th</span><span data-ccp-parastyle="Body Text">e ideal candidate wi</span><span data-ccp-parastyle="Body Text">ll</span><span data-ccp-parastyle="Body Text"> </span><span data-ccp-parastyle="Body Text">have </span><span data-ccp-parastyle="Body Text">demonstrated</span><span data-ccp-parastyle="Body Text"> experience in providing excellent customer service and </span><span data-ccp-parastyle="Body Text">taking initiative to fulfil a variety of </span><span data-ccp-parastyle="Body Text">responsibilities.</span><span data-ccp-parastyle="Body Text"> </span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></p>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Project</span><span data-ccp-parastyle="Body Text">/Office</span><span data-ccp-parastyle="Body Text"> Support Specialist</span><span data-ccp-parastyle="Body Text"> </span></span></strong><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></p>
<ul>
<li><strong><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Location:</span></span></strong><span data-contrast="auto"><span data-ccp-parastyle="Body Text"> Vancouver, WA.</span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><strong><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Employment Type</span></span></strong><span data-contrast="auto"><span data-ccp-parastyle="Body Text">:</span><span data-ccp-parastyle="Body Text"> Full-time</span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><strong><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Role Purpose:</span></span></strong><span data-contrast="auto"><span data-ccp-parastyle="Body Text"> To act as the "bridge" between the technical teams and the administrative/financial side of the business.</span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span><span data-contrast="auto"><span data-ccp-parastyle="Body Text"> </span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
</ul>
<p><strong>Your Responsibilities as a Project Support Specialist/Office Administrator:</strong></p>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Project Support</span><span data-ccp-parastyle="Body Text"> Responsibilities</span></span></strong><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></p>
<ul>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Take initiative in learning project coordination </span><span data-ccp-parastyle="Body Text">and project support tasks</span><span data-ccp-parastyle="Body Text">. </span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Prepar</span><span data-ccp-parastyle="Body Text">e</span><span data-ccp-parastyle="Body Text"> </span><span data-ccp-parastyle="Body Text">and support project-related administrative tasks</span><span data-ccp-parastyle="Body Text">.</span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Assemble </span><span data-ccp-parastyle="Body Text">and p</span><span data-ccp-parastyle="Body Text">roduce project document</span><span data-ccp-parastyle="Body Text">s</span><span data-ccp-parastyle="Body Text"> </span><span data-ccp-parastyle="Body Text">(electronic and hard copies)</span><span data-ccp-parastyle="Body Text">.</span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Sample management - </span><span data-ccp-parastyle="Body Text">data entry </span><span data-ccp-parastyle="Body Text">including database management</span><span data-ccp-parastyle="Body Text">.</span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Organize and </span><span data-ccp-parastyle="Body Text">maintain</span><span data-ccp-parastyle="Body Text"> field </span><span data-ccp-parastyle="Body Text">equipment room</span><span data-ccp-parastyle="Body Text">.</span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Assist</span><span data-ccp-parastyle="Body Text"> in tracking project timelines</span><span data-ccp-parastyle="Body Text"> and </span><span data-ccp-parastyle="Body Text">deliverables to help ensure on-time completion. </span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Maintain </span><span data-ccp-parastyle="Body Text">accurate</span><span data-ccp-parastyle="Body Text"> records, files, and project data in internal systems and shared platforms. </span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Familiarity with contracts to </span><span data-ccp-parastyle="Body Text">review for</span><span data-ccp-parastyle="Body Text"> accuracy, consistency, and formatting.</span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
</ul>
<p><strong><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Office Administrator Responsibilities</span></span></strong><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></p>
<ul>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Have a</span><span data-ccp-parastyle="Body Text"> professional,</span><span data-ccp-parastyle="Body Text"> </span><span data-ccp-parastyle="Body Text">enthusiastic</span><span data-ccp-parastyle="Body Text">, organized, and communicative </span><span data-ccp-parastyle="Body Text">presence </span><span data-ccp-parastyle="Body Text">with office visitors and staff. </span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Manage office</span><span data-ccp-parastyle="Body Text"> mail, deliveries, </span><span data-ccp-parastyle="Body Text">supplies, </span><span data-ccp-parastyle="Body Text">and kitchen</span><span data-ccp-parastyle="Body Text"> inventory</span><span data-ccp-parastyle="Body Text">.</span><span data-ccp-parastyle="Body Text"> </span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Maintain cleanliness in shared office </span><span data-ccp-parastyle="Body Text">spaces and</span><span data-ccp-parastyle="Body Text"> coordinate office maintenance promptly with </span><span data-ccp-parastyle="Body Text">office</span><span data-ccp-parastyle="Body Text"> manager. </span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Organize, plan, and lead </span><span data-ccp-parastyle="Body Text">office events </span><span data-ccp-parastyle="Body Text">to promote comradery and </span><span data-ccp-parastyle="Body Text">coordinate with other offices for company events. </span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="Body Text">Coordinate with office Green Team</span><span data-ccp-parastyle="Body Text"> </span><span data-ccp-parastyle="Body Text">regarding</span><span data-ccp-parastyle="Body Text"> office initiatives and creative </span><span data-ccp-parastyle="Body Text">Green T</span><span data-ccp-parastyle="Body Text">eam </span><span data-ccp-parastyle="Body Text">opportunities</span><span data-ccp-parastyle="Body Text">.</span></span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}"> </span></li>
<li><span data-contrast="auto">Support communication to help coordinate activities, equipment, and resources across departments. </span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":278}"> </span></li>
<li><span data-contrast="auto">Identify opportunities to improve administrative processes and project documentation workflows. </span><span data-ccp-props="{"201341983":0,"335559739":0,"335559740":278}"> </span></li>
</ul>
<p><strong>What we're looking for:</strong></p>
<ul>
<li>Bachelor's Degree and 4+ years of relevant experience.</li>
<li>Experience performing GL accounting and financial reporting</li>
<li>Highly organized and strong attention to detail-Independent thinker/self-motivated</li>
<li>High degree of professionalism.</li>
<li>Excellent written and verbal communication skills</li>
<li>Proficient with MS Office/Excel (PowerPoint is a plus)</li>
<li>Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.</li>
</ul>
<p><strong>Why you'll love working for us:</strong></p>
<ul>
<li>Company-subsidized medical and dental.</li>
<li>Company-paid life, short, and long-term disability.</li>
<li>401k match, tuition assistance, and more.</li>
<li>Cross-training and the ability to work on a variety of projects.</li>
<li>Performance-based bonuses or other incentives.</li>
<li>Working with the best and brightest in the industry.</li>
<li>2,000+ employee national firm with 70+ locations across the US.</li>
</ul>
<p>Apex job title: Project Support Specialist/Office Administrator</p>
<p>Req ID:</p><div class="content-pay-transparency"><div class="pay-input"><div class="title">Hourly Expected Pay Range</div><div class="pay-range"><span>$26</span><span class="divider">—</span><span>$28 USD</span></div></div></div><div class="content-conclusion"><p>We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact Talent@apexcos.com or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer</p>
<p><em>TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career’s sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.</em></p></div>
Perks & benefits
- 401k
- Pension Matching
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