Property Administrator

PROPERTY ADMINISTRATOR

Knox Street  |  Dallas, TX

Full-Time  |  On-Site  |  Reports to Property Manager

About Gillon Property Group

Gillon Property Group is a premier real estate ownership and management firm with a distinguished portfolio of luxury and contemporary mixed-use properties based in Dallas, Texas. Our Knox Street development represents one of Dallas's most vibrant retail and lifestyle destinations with a carefully curated retail and commercial space in the heart of one of the city's most sought-after neighborhoods.

Position Overview

Gillon Property Group is seeking a highly organized and proactive Property Administrator to support the Knox Street management and accounting teams. This multifaceted role is integral to the smooth day-to-day operation of the property and management office, requiring someone who thrives in a fast-paced environment, takes initiative, and brings strong administrative and communication skills to every task. The ideal candidate is detail-oriented, collaborative, and comfortable managing competing priorities with professionalism.

Key Responsibilities

Property Management Support

• Support the Property Management team with vendor relations, including communication, documentation, and performance follow-up.
• Input and manage payables in YARDI, confirm regular billings, and ensure accuracy of vendor invoices.
• Assist with project management duties including scheduling, documentation, and coordination across internal teams and outside contractors.
• Organize and maintain tenant information, files, and records in an orderly and accessible manner.
• Help prepare and distribute tenant correspondence, notices, and general communications as directed.
• Assist the Property Manager in tracking open maintenance items, work orders, and project timelines.

Office Management

• Serve as Office Manager for the Knox Street Management Office, maintaining a professional, organized, and well-stocked work environment.
• Manage and replenish office supplies, coordinating procurement as needed.
• Plan and execute office events, team programming, and internal initiatives that support team culture and engagement.
• Coordinate any office improvement projects, including vendor scheduling, logistics, and follow-through.
• Provide information technology support for the management office team, liaising with IT vendors or service providers as needed.
• Assist with onboarding of new team members, including workspace setup, access coordination, and orientation support.

Accounting & Financial Support

• Support the Accounting team by coordinating and maintaining accurate lease abstracts for all tenants.
• Manage vendor Certificates of Insurance (COIs), tracking expirations and ensuring current documentation is on file.
• Verify vendor invoices for accuracy and completeness prior to processing.
• Run and distribute property reports in YARDI as requested by accounting and management personnel.
• Assist with month-end processes, reconciliation support, and other accounting-related administrative tasks as needed.

Qualifications

• Bachelor's degree preferred.
• Minimum of 2–4 years of administrative experience in property management, real estate, or a related field.
• Proficiency in Microsoft Word, Excel, and Outlook; experience with YARDI property management software strongly preferred.
• Exceptional organizational skills with outstanding attention to detail.
• Strong interpersonal and communication skills, both written and verbal.
• Self-directed and proactive with the ability to manage multiple priorities in a fast-paced, team-oriented environment.
• Professional demeanor with a service-first mindset when interacting with tenants, vendors, and colleagues.

Gillon Property Group is an equal opportunity employer committed to building a diverse and inclusive team. We offer a competitive compensation package commensurate with experience.