Property Management Bookkeeper (QuickBooks) - Freelance, Remote

The Impact you’ll make

• Audit daily sales number reports and update Google Sheets
• Audit online sales/membership credit card autopay and assign to the correct location
• Reconcile daily credit card and cash deposits; run membership reports and update numbers in Google Sheets

• Prepare and send bi-weekly management fee invoices; coordinate updates for payment processing
• Track AR status, follow up on outstanding balances, and maintain accurate aging
• Send email updates with totals and storage invoices to stakeholders

• Maintain books across holding entities and multiple LLCs in QuickBooks
• Post DR/CR entries and perform bank/credit card reconciliations
• Support month-end close, variance checks, and audit trails in collaboration with the Senior Accountant

• Ensure data accuracy and consistency between POS/membership systems, deposits, and QuickBooks
• Investigate and resolve discrepancies promptly; document findings and corrections
• Maintain organized financial records and supporting documentation

• Prepare routine summaries/dashboards from Google Sheets and QuickBooks for leadership
• Partner closely with the Senior Accountant and AR/AP teams to streamline workflows and improve processes
• Support ad hoc reporting needs across multiple locations/entities

Skills, Knowledge and Expertise

• 2+ years of bookkeeping in one or more of the following: real estate bookkeeping (including holding entities/multiple LLCs), property management bookkeeping, or fitness-related businesses with comparable complexity
• Advanced QuickBooks experience (Online and/or Desktop) with multi-entity workflows
• Strong command of double-entry accounting (DRs and CRs), bank/credit card reconciliations, and revenue recognition
• Hands-on experience auditing daily sales, membership/CC autopays, and deposit reconciliation across multiple locations
• Fluent, clear English communication; reliable home internet/equipment; available Monday–Friday, 9:00 AM–5:00 PM EST
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

• Technical: QuickBooks power user; strong Excel/Google Sheets skills (lookups, pivots, data validation); comfort with POS/membership/payment platforms (e.g., Stripe, Square, Mindbody/fitness systems) a plus
• Analytical: Detail-obsessed with a knack for catching variances and solving reconciliation puzzles
• Communication: Clear, concise email/reporting updates for finance and operations stakeholders
• Reliability: Organized, deadline-driven, and consistent in a high-volume, multi-entity environment
• Collaboration: Team-first mindset; works smoothly with Senior Accountant, AR, and AP

• You thrive on daily reconciliations, accuracy, and keeping books spotless across multiple locations and entities
• You’re proactive, resourceful, and take ownership of resolving discrepancies without hand-holding
• You communicate clearly, follow through reliably, and enjoy partnering with finance and operations
• You’re comfortable in a fast-paced setting and motivated by building long-term value and operational excellence

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday–Friday, 9:00 AM–5:00 PM EST (40 hrs/week)

• $7 per hour
• No benefits package included

Benefits