Proposal Specialist

<p><strong>Job Purpose</strong></p> <p>The Proposal Writer is responsible for creating compelling, persuasive, and high-quality proposals that help secure new business opportunities and support the company’s growth in the software development and IT services domain. This role involves close collaboration with cross-functional teams and leadership to craft winning responses to RFx opportunities and ensure consistency, accuracy, and impact in every submission.</p> <p><strong>Job Duties and Responsibilities</strong></p> <ul> <li><strong>Drive Opportunities:</strong> Identify and analyze RFx (RFI/RFP/RFQ/RFB) opportunities and collaborate with internal teams to shape effective proposal strategies.</li> <li><strong>Proposal Development:</strong> Write clear, concise, and persuasive proposals tailored to various technical and business audiences.</li> <li><strong>Collaboration:</strong> Work closely with subject matter experts across sales, technical, UX, product, and delivery teams, as well as internal stakeholders for key inputs and reviews.</li> <li><strong>Quality Assurance:</strong> Ensure all proposals meet company standards for format, accuracy, and presentation while maintaining strict submission deadlines.</li> <li><strong>Continuous Improvement:</strong> Maintain and enhance proposal templates, content libraries, and workflow automation tools for efficiency and consistency.</li> <li><strong>Sizing &amp; Pricing Support:</strong> Assist in effort estimation and pricing for small to medium app development and maintenance projects under the guidance of the Bids Lead.</li> </ul> <p><strong>Required Qualifications</strong></p> <p><strong>Education</strong></p> <ul> <li>Bachelor’s degree preferable in <strong>Computer Science, Information Technology, English, or a related field</strong>.</li> </ul> <p><strong>Experience</strong></p> <ul> <li>6-10 years of experience in <strong>proposal writing</strong>, preferably in <strong>software development or IT services</strong>.</li> </ul> <p><strong>Knowledge, Skills, and Abilities</strong></p> <ul> <li>Excellent written and verbal communication skills with a strong command of English.</li> <li>Ability to write persuasively and adapt tone/style to suit different audiences.</li> <li>Proficiency in <strong>Microsoft Office Suite</strong> and <strong>Google Workspace</strong>.</li> <li>Familiarity with <strong>proposal automation tools</strong> and formatting best practices.</li> <li>Strong organizational and time management skills with the ability to manage multiple deadlines.</li> <li>Collaborative mindset with the ability to work effectively with diverse teams and leadership levels.</li> </ul> <p><strong>Preferred Qualifications</strong></p> <ul> <li>Experience writing proposals for <strong>app development and maintenance projects</strong>.</li> <li>Exposure to <strong>workflow automation</strong> or <strong>no-code tools</strong>.</li> <li>Familiarity with <strong>RFx processes in Canadian or North American markets</strong>.</li> <li>Advanced proficiency in <strong>Microsoft Word</strong> or <strong>Google Docs formatting</strong>.</li> </ul> <p><strong>Working Conditions</strong></p> <ul> <li><strong>Work Arrangement:</strong> Fully remote, based in India.</li> <li><strong>Reporting Structure:</strong> Reports to the <strong>Bids Lead</strong>.</li> <li><strong>Work Hours:</strong> Must have a <strong>2–3 hour overlap with Pacific Standard Time (PST)</strong> to facilitate collaboration with North American teams and leadership.</li> <li><strong>Collaboration:</strong> Regular interaction with cross-functional teams across Canada and India.<br><br></li> </ul> <p><strong>Why Join Us</strong></p> <ul> <li><strong>Impactful Work:</strong> Your proposals will directly contribute to winning business and driving enterprise digital transformation.</li> <li><strong>Collaborative Culture:</strong> Work closely with senior leadership, founders, and cross-functional teams across Canada and India.</li> <li><strong>Career Growth:&nbsp;</strong>Access mentorship and structured development in proposal writing, solutioning, and business development.</li> <li><strong>Global Exposure:</strong> Work with North American markets and cutting-edge public sector Projects.</li> </ul> <p><strong>Living AOT’s Values</strong></p> <p>Our values guide how we work, collaborate, and grow as a team. Every role at AOT is expected to embody and promote these values:</p> <ul> <li><strong>Innovation</strong>: We pursue true innovation by solving problems and meeting unarticulated needs.</li> <li><strong>Integrity</strong>: We hold ourselves to high ethical standards and never compromise.</li> <li><strong>Ownership</strong>: We are all responsible for our shared long-term success.</li> <li><strong>Agility</strong>: We stay ready to adapt to change and deliver results.&nbsp;</li> <li><strong>Collaboration</strong>: We believe collaboration and knowledge-sharing fuel innovation and success.</li> <li><strong>Empowerment</strong>: We support our people so they can bring the best of themselves to work every day.</li> </ul> <p>&nbsp;</p>