Real Estate Operations Virtual Assistant - Freelance, Remote

The Impact you’ll make

• Manage and maintain the FreedomSoft CRM system to ensure accurate and timely data entry and pipeline tracking.
• Oversee and optimize key business processes related to property acquisition and disposition.
• Shadow the business partner closely to learn and eventually take over operational responsibilities.

• Identify inefficiencies and develop or improve Standard Operating Procedures (SOPs) to streamline workflows.
• Support ongoing operational clarity and alignment with company values and growth goals.

• Serve as a proactive liaison between stakeholders, ensuring timely follow-ups and clear communication via email and other platforms.
• Provide regular updates and reports on operational progress and CRM activities.

• Anticipate operational challenges and propose solutions to improve business scalability and efficiency.
• Assist in managing automated marketing and client engagement systems as applicable.

Skills, Knowledge and Expertise

• Proven operational experience within the real estate industry, specifically in property acquisition and disposition.
• Proficiency with CRM systems, with demonstrated comfort using FreedomSoft or similar software.
• Excellent written and verbal English communication skills.
• Experience managing and improving business processes and SOPs.
• Ability to work proactively with minimal supervision in a fast-paced environment.
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

• Strong operational mindset combined with real estate industry knowledge.
• Advanced CRM skills, particularly with FreedomSoft or comparable tools.
• Exceptional organizational and multi-tasking abilities.
• Excellent interpersonal and communication skills with a proactive approach.
• Ability to analyze workflows and creatively solve operational challenges.
• Comfortable shadowing leadership and learning quickly to take ownership.

• You thrive in roles that require both autonomy and close collaboration.
• You value clarity, structure, and continuous improvement in business operations.
• You have a proactive, can-do attitude and are motivated by helping businesses grow.
• You enjoy working in a fast-moving environment where your input can directly impact success.
• You are passionate about real estate and operational excellence.

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday to Friday, 9:00 AM – 5:00 PM Mountain Time

• $6 per hour
• No benefits package included

Benefits