Reception & Administrative Coordinator

<p><strong>Graviton Research Capital</strong> is a cutting-edge high-frequency trading firm that leverages technology, quantitative research and algorithms to trade in global markets. Our team consists of world-class technologists, researchers and traders who collaborate to push the boundaries of automated trading.</p> <h4><strong>Role Overview</strong></h4> <p>We are looking for a proactive and detail-oriented <strong>Reception &amp; Administrative Coordinator</strong> responsible for smooth front desk operations, office administration, vendor coordination, and maintaining a professional office environment.</p> <div><strong>Key Responsibilities</strong></div> <ul> <li>Manage front desk, handle all visitor and call enquiries professionally</li> <li>Maintain reception, meeting rooms, and common areas</li> <li>Coordinate office supplies, pantry, and inventory with zero disruption</li> <li>Liaise with vendors (cleaning, maintenance, IT, security)</li> <li>Maintain accurate digital and physical filing systems</li> <li>Support meetings and internal events (logistics, AV setup)</li> </ul> <div><strong>Key Skills</strong></div> <ul> <li>Proficient in <strong>MS Office (Word, Excel, PowerPoint, Outlook)</strong></li> <li>Strong communication and professional telephone etiquette</li> <li>Familiar with office equipment and meeting room AV</li> <li>Organised, detail-oriented, and service-focused</li> </ul> <div><strong>Experience</strong></div> <ul> <li>2–5 years in Office Administration / Front Desk / Facilities</li> </ul> <div><strong>Target Background</strong></div> <ul> <li>Corporate offices, consulting firms, fintech, investment firms, IT services, co-working spaces</li> </ul>