Receptionist Staff / Intern

Key Responsibilities

• Greet and welcome visitors and callers in a friendly, warm, and professional manner 
• Takes messages for firm staff and delivers/notifies appropriate staff members or directs calls  
• Handling of all firms' incoming and outgoing mail (sorting and delivering to departments daily) 
• Manage conference room schedule/scheduling of appointments/conferences as needed 
• Ensure that the administrative office and reception area are organized and clean 
• Assist the supervisor in coordinating vendors for repairs and maintenance across the firm and ensure proper working order for the firm’s equipment (computers, faxes, copy machines, etc.) and facilities (plumbers, heat, etc.) 
• Assist the supervisor with taking meeting notes and preparing meeting minutes 
• Assist the supervisor with firm events planning and coordination 
• Assist in light filing duties 

• Monitor daily and biweekly staff attendance for Tax, IT, and Maintenance/Janitorial departments 
• Provide backup support to HR/Personnel on an as-needed basis 

Skills, Knowledge and Expertise

• Language Skills: Chinese Mandarin and English are a must 
• Experience: At minimum 1 year of experience in bookkeeping in the US, proficiency in Excel and Word, and Exposure to QuickBooks is a plus 
• Punctual 
• Self-motivated with strong work ethic 
• Thrives in a fast-paced environment 
• Ability to juggle multiple tasks and demands 
• Establishes priorities and meets deadlines 
• Strong oral and written communication skills 
• Highly detail-oriented 
• Collaborates effectively with others 
• Organizational skills 
• Ability to follow established guidelines and processes 
• Common Sense: a talent for making connections between unrelated pieces of information for the purpose of anticipating needs and preventing problems