Recruitment Assistant (Ashby ATS) - Freelance, Remote

The Impact you’ll make

• Own end-to-end scheduling for phone/video screens, remote onsite, and in-person interviews, plus debriefs
• Respond to candidate emails and scheduling needs within 24 hours
• Address candidate questions with urgency, empathy, and professionalism; minimize reschedules

• Create and manage templates, job postings, and interview plans in Ashby
• Build interviewer pools; implement load balancing and capacity planning
• Maintain ATS data hygiene and configure workflows to support predictable scheduling
  
  

• Develop and deliver Ashby analytics and reporting with actionable recommendations
• Track SLAs, reschedules, and pipeline flow; surface bottlenecks and efficiency opportunities
• Translate data into process improvements and stakeholder updates

• Collaborate with recruiters and hiring managers to streamline coordination and candidate touchpoints
• Identify efficiency opportunities and implement solutions across recruiting operations
• Standardize scheduling processes and documentation; drive continuous improvement projects

• Work closely with recruiters to forecast demand and align interviewer capacity
• Communicate proactively with hiring managers on schedules, changes, and expectations
• Contribute to smoother coordination across teams and improved candidate feedback

Skills, Knowledge and Expertise

• Experience with Talent/Recruiting Coordinator (or similar), including high-volume interview scheduling
• Hands-on Ashby ATS experience (admin-level): templates, job postings, interview plans, interviewer pools, and reporting
• Proven ability to respond to candidates within 24 hours and manage multi-time-zone scheduling
• Strong English communication skills (written and verbal) with high attention to detail
• Proficiency with Google Suite and sourcing/job platforms (LinkedIn, Glassdoor, Indeed)

• Technical: Ashby ATS configuration and reporting; calendar and logistics mastery; Google Suite; data hygiene and SLA tracking
• Operational: Process-driven, meticulous, organized; strong multitasking and prioritization under deadlines
• Interpersonal: Empathetic, candidate-centric communicator; confident stakeholder management with recruiters and hiring managers
• Mindset: Continuous improvement, problem-solving, comfortable with ambiguity, proactive ownership

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You take pride in delivering a high-quality, empathetic candidate experience at speed
• You love building order from complexity—templates, workflows, and clean data are your superpowers
• You’re energized by partnering with recruiters and hiring managers to solve scheduling and capacity puzzles
• You’re improvement-oriented, curious, and comfortable balancing multiple priorities in a fast-moving environment
• You meet the hard requirement of Ashby ATS expertise and Talent/Recruiting Coordinator background

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday–Friday, 9:00 am–5:00 pm EST

• $7 per hour
• No benefits package included

Benefits