RFP Associate (Remote)

Specific Roles & Responsibilities:

• Supports the development and submission of strategic proposal opportunities for state agencies, districts, and other prospective customers.
• Coordinates proposal schedules, work plans, milestones, and internal review processes to ensure timely completion of proposal deliverables.
• Reviews solicitation documents, identifies proposal requirements, and assists in the development of proposal outlines, compliance matrices, and submission plans.
• Reads and understands RFPs and other forms of competitive opportunities from clients and prospective clients.
• Maintains proposal action item lists and follows up to ensure assignments are completed and deadlines are met.
• Works with the Sr. Director of RFPs and subject matter experts to gather, organize, and develop proposal content.
• Assists with proposal writing, editing, proofreading, and formatting to ensure consistency, compliance, accuracy, and quality throughout the proposal lifecycle.
• Organizes proposal content and information in the format requested in solicitations and in accordance with company standards.
• Coordinates with internal stakeholders across Sales, Product, Marketing, Finance, Customer Success, Legal, and other departments to collect proposal inputs and supporting documentation.
• Supports cross-functional collaboration through the use of project management software and data analysis tools.
• Arranges delivery and submission of proposals.
• Maintains electronic files, proposal content, status trackers, submission records, and supporting documentation related to Public Policy and RFP activities.
• Identifies contracting opportunities and participates in the screening and prioritization process for bid/no-bid decisions.
• Supports special projects and strategic initiatives as assigned.
• Performs other duties as assigned.

• Provides administrative support for Legal activities that support customer contracting, vendor onboarding, and proposal processes. 
• Assists with the collection, organization, tracking, and maintenance of legal, contractual, and company records, files, trackers, and supporting documentation.
• Assists with coordination of internal stakeholders to gather information and support documentation requests as needed. 
• Supports special projects and other administrative activities as assigned.

• Bachelor's degree in English, Communications, Business, Public Administration, or a related field preferred.
• 3–5 years of proposal writing, proposal coordination, contracts administration, project coordination, business operations, contracts administration, or similar operational experience required.
• Previous experience in education strongly preferred but not required.
• Previous experience with search engines such as RFPSchoolWatch preferred.
• Excellent written and oral communication skills required.
• Excellent organizational skills and strong attention to detail.
• Highly proficient in MS Office suite and comfortable learning document and workflow systems.
• Strong project management, organizational, and time-management skills.
• Ability to manage multiple deadlines, priorities, and assignments while remaining flexible to adapt to new situations as they arise.
• Must be independently motivated and schedule-driven with a proven history of meeting deadlines.
• Demonstrated ability to exercise sound independent judgment and take initiative.
• Collaborative, resourceful, and able to work independently.
• Proven ability to build strong relationships with internal teams and stakeholders.
• Ability to work in a fast-paced environment under tight deadlines
• Experience working in a fast-paced, high-growth technology or new media environment is a plus.

• Employee Equity Appreciation Program
• Health and wellness insurance benefits
• 401k with employer match
• Flexible work environment 
• Unlimited paid time off (which includes paid holidays and Winter Break)
• Paid parental leave
• Tuition assistance, professional development, and opportunities for career growth
• Best in class technology equipment for every employee
• Penthouse suite in downtown DC seconds away from Washington Nationals Stadium and Audi Field