Sales Assistant

Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team by managing:

• CRM updates
• Scheduling and calendar coordination
• Follow-ups
• Proposal preparation
• Reporting
• Day-to-day sales operations

This is not a direct selling role.

Instead, you’ll play a critical role in helping the sales team:

• Stay organized
• Move deals forward
• Maintain clean pipeline data
• Coordinate communication efficiently
• Improve operational execution

If you enjoy organization, sales operations, coordination, CRM management, and supporting high-performing teams, this role is a strong fit.

What You’ll Own

CRM Management & Sales Operations

• Maintain accurate CRM records within:
• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive
• Update:
• Leads
• Contacts
• Opportunities
• Pipeline stages
• Activity notes
• Remove duplicate records and maintain CRM hygiene
• Ensure pipeline visibility and reporting accuracy
• Support overall sales operations and workflow organization

Scheduling & Sales Coordination

• Schedule:
• Sales calls
• Product demos
• Follow-up meetings
• Internal meetings
• Coordinate across multiple time zones using:
• Google Calendar
• Outlook
• Calendly
• Manage scheduling logistics and confirmations
• Ensure sales representatives are prepared with:
• Meeting context
• Supporting materials
• Agendas
• Organize follow-ups and internal coordination activities

Proposal & Document Support

• Prepare, format, and proofread:
• Proposals
• Quotes
• Sales presentations
• Client-facing documents
• Support RFP and RFI responses using templates and approved materials
• Create polished sales assets using:
• Google Slides
• PowerPoint
• Canva
• Maintain organized document structures and version control

Reporting & Pipeline Tracking

• Generate:
• Weekly sales reports
• Pipeline dashboards
• KPI tracking updates
• Track:
• Pipeline activity
• Conversion metrics
• Sales performance indicators
• Ensure leadership has clear visibility into sales operations and reporting

Communication & Follow-Ups

• Draft professional:
• Follow-up emails
• Meeting summaries
• Reminder communications
• Next-step updates
• Support inbound lead coordination and routing
• Maintain responsive and organized communication across teams and prospects

Cross-Functional Coordination

• Collaborate with:
• Sales teams
• Marketing teams
• Operations teams
• Finance teams
• Leadership stakeholders
• Track internal handoffs and task ownership
• Help prevent operational delays and communication gaps
• Ensure workflows continue moving smoothly across departments

Required Experience & Skills

Core Requirements

• 1–2 years of experience in:
• Sales support
• Administrative support
• Operations coordination
• Sales operations
• Hands-on experience with at least one CRM platform:
• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive
• Strong scheduling and calendar management skills
• Proficiency with:
• Google Workspace
• Microsoft Office
• Strong written English communication skills
• Highly organized with exceptional attention to detail

Preferred Qualifications

• Experience preparing:
• Proposals
• Presentations
• Sales decks
• Exposure to:
• SDR workflows
• BDR teams
• Sales pipeline management
• Experience in:
• B2B SaaS
• Recruiting
• Marketing agencies
• Professional services
• Basic reporting and Excel skills, including:
• Pivot tables
• Dashboards
• Tracking reports

What Makes You a Strong Fit

• Highly organized and detail-oriented
• Proactive with follow-through and task ownership
• Enjoy supporting sales and operational workflows
• Strong written and verbal communication skills
• Able to manage multiple priorities without sacrificing accuracy
• Thrive in structured, fast-paced environments

What a Typical Day Looks Like

• Update CRM records and maintain pipeline accuracy
• Schedule meetings and coordinate calendars
• Prepare proposals and sales documents
• Generate reports and sales updates
• Send follow-up communications and reminders
• Coordinate with internal teams to keep deals moving efficiently

In short: You help keep the sales engine organized, efficient, and operationally aligned so sales teams can focus on building relationships and closing deals.

Key Metrics for Success (KPIs)

• CRM accuracy and pipeline cleanliness
• On-time scheduling and coordination
• Accurate sales proposals and documentation
• Reporting accuracy and consistency
• Responsiveness and operational reliability
• Positive feedback from sales leadership and team members

Why This Role Stands Out

• High-impact role supporting revenue generation and sales operations
• Exposure to modern CRM systems and sales workflows
• Opportunity to grow into:
• Sales Operations
• Revenue Operations
• Account Management
• Business Operations
• Collaborative and fast-paced remote environment
• Strong ownership and measurable operational impact

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (CRM Cleanup & Proposal Preparation Exercise)
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Enjoy keeping systems and workflows organized
• Are proactive with scheduling and communication
• Thrive supporting sales teams and operational execution
• Want to grow within sales operations and business support

this role is a strong fit for you.