Sourcing and Operations Manager

• Receive completed intake documents from the Practice Leader and oversee all recruiting activities that follow, including sourcing coordination, candidate screening support, submission preparation, and candidate delivery through submission stage. 
• Review candidate submissions for completeness, accuracy, and alignment with role requirements before submission to practice leader
• Configure a branded ATS instance for each new client including pipeline stages, screening questions, job posting templates, and related recruiting workflows 
• Maintain ATS data quality across all active clients: candidate status, disposition tracking, and pipeline maintenance
• Post finalized job descriptions to Indeed, LinkedIn, and other relevant boards for all active roles
• Coordinate paid job advertising activities, including: targeting, budget pacing,  refreshing job-postings, and monitor job-post performance 
• Build passive candidate sourcing lists for Retained Search engagements
• Create screening forms and qualification criteria for the Talent Sourcer to use on each active role
• Conduct screening calls directly on Retained Search engagements and select RPO with Phone Screens roles
• Package qualified candidates into submission documents with structured notes, scorecard summaries, and compensation expectations
• Produce weekly pipeline and activity reports for all active Retained Search engagements
• Produce monthly pipeline summaries for all active RPO and RPO with Phone Screens engagements
• Manage the Talent Sourcer's workload, output quality, and development

• Timely updates to ATS data for all candidates when stats change occur 
• Support timely development of qualified candidate pipelines in accordance with engagement timelines and role-specific sourcing conditions.
• Support quality candidate submissions by maintaining alignment of candidates with given role
• Weekly and monthly reports delivered timely 

What You'll Bring

• Minimum 5 years: experience in recruiting operations, talent acquisition, or HR operations with demonstrated ownership of sourcing and screening workflows
• Working experience configuring and managing an ATS (ExactHire, Greenhouse, Lever, Workable, or similar)
• Experience posting and managing jobs on Indeed and LinkedIn including sponsored postings
• Demonstrated Experience preparing deliverables for client stakeholders
• Capable of managing and developing a junior team member
• Bachelor's degree in Human Resources, Business, or a related field, or equivalent professional experience

• ATS platform proficiency (ExactHire preferred)
• Microsoft Office suite including Word, Excel, and Outlook
• Microsoft Teams for internal communication and video calls

• Prior experience in an agency, RPO, or multi-client recruiting environment
• Familiarity with LinkedIn Recruiter or similar tools for passive candidate identification
• Experience managing paid job advertising budgets on LinkedIn and Indeed
• Master's degree in Human Resources or Business Administration
• SHRM-CP, PHR, or equivalent HR certification

• LinkedIn Recruiter or equivalent passive sourcing tool
• HubSpot or Salesforce CRM familiarity

Why You’ll Enjoy Working at Escalon:

• Medical, Dental and Vision options 
• Life and Disability 
• STD/LTD 
• 10 Paid holidays each year 
• Flexible PTO 
• 401K Retirement Plan 
• Incentive compensation